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Field Trip Consent Form Template

Secure parental approval for school trips easily and effectively.

Managing field trips can be a challenge, especially when it comes to securing permission from parents. This field trip consent form template is designed to make the process seamless for teachers and school administrators, ensuring you have all necessary agreements in place. Easily collect student information, capture parental signatures, and communicate important details about the trip in one simple form. You'll save time, enhance compliance, and ensure every student's safety by streamlining permissions. Feel free to customize this template to fit your school's needs.

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Student full name
Student date of birth
Grade or class
Homeroom or teacher
Trip name
Destination or venue
Trip date
Parent or guardian full name
Relationship to student
Mother
Father
Legal guardian
Step-parent
Other
Please Specify:
Primary phone number
Email address
Emergency contact full name
Emergency contact phone
Emergency contact relationship
Grandparent
Aunt/Uncle
Family friend
Neighbor
Sibling (18+)
Other
Please Specify:
Allergies (food, medication, environmental). If none, enter N/A
Current medications and dosage. If none, enter N/A
Medical conditions or special accommodations
Primary physician or clinic name
Health insurance provider and policy number (if applicable)
Student may carry prescribed emergency medication (e.g., inhaler, EpiPen) as per school policy
Yes
No
Permit school staff to administer over-the-counter medication per school policy, if needed
Yes
No
I consent for the student named above to participate in the field trip listed
Yes
No
I grant permission for transportation by school-approved methods
Yes
No
I authorize emergency medical treatment if necessary when a parent or guardian cannot be reached
Yes
No
I release the school and its representatives from liability except in cases of gross negligence or willful misconduct
Strongly disagree
Disagree
Neither
Agree
Strongly agree
The student will follow school rules and code of conduct during the trip
Strongly disagree
Disagree
Neither
Agree
Strongly agree
Photo and video permission for school communications
Yes
No
If other, specify dismissal notes
Additional notes or accommodations
Post-trip dismissal authorization
Return with school group
Release to parent/guardian listed above at pickup point
Release to emergency contact listed above at pickup point
Other (specify below)
Typed name of parent or guardian (serves as electronic signature)
Signature date
I certify that I am the parent or legal guardian of the student named above and that the information provided is accurate
Strongly disagree
Disagree
Neither
Agree
Strongly agree
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paper art illustration representing a field trip consent form template for educational use

When to use this form

Use this template when you take students or youth off site for a museum visit, nature hike, theater show, or tournament. It helps you collect clear permission, emergency contacts, and medical details before the bus leaves. Teachers, coaches, camp leaders, and office staff benefit from one record that covers consent, transportation, and chaperone notes. Families get an easy way to review trip info and sign from any device. For ongoing or mixed events, pair it with the Activity trip permission form. If your program also needs liability wording, add a Parental consent and release form. For events with inflatables, include a Bounce house permission slip form. For younger groups or general approvals, a Parents permission form may fit alongside this trip consent letter.

Must Ask Field Trip Consent Questions

  1. What is the participant's full name and grade or group?

    This ties the consent to the right child and roster. It prevents mix-ups when multiple classes join the same outing.

  2. Do you give permission for your child to attend this trip, including the listed destination, date, and travel method?

    A clear yes/no reduces ambiguity and proves informed consent. It also confirms that families saw the key details before departure.

  3. Who should we contact in an emergency, and what are their phone numbers?

    Backup contacts help staff reach someone fast if a phone is off or out of range. Having two numbers speeds decisions when minutes matter.

  4. Does your child have allergies, medical conditions, or medications we should know about?

    Knowing risks lets chaperones plan food, seating, and activities safely. It also tells staff what to share with venue medics or coaches.

  5. Do you authorize trained staff to seek emergency medical care if we cannot reach you?

    This permission lets staff act quickly with EMTs or a hospital if needed. It closes gaps that could delay treatment during a crisis.

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