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Background Check Authorization Form Template

Create a hassle-free background check authorization process

Are you struggling to gather consent for background checks in your hiring process? This Background Check Authorization Form Template helps employers like you easily obtain permission from candidates to conduct necessary background investigations. With our template, you can speed up hiring, reduce legal risks, ensure compliance with regulations, and improve candidate communication while maintaining clear documentation. Explore our live template to simplify your recruiting.

Use this Template (FREE) Live Preview
Company or organization name
Contact email for results or questions
Contact phone
Permissible purpose for this background check
Employment (new hire)
Employment (current employee)
Contractor engagement
Tenant screening
Volunteer
Licensing or certification
Other
Please Specify:
Full legal name (as it appears on government ID)
Other names used in the past 7 years (maiden, aliases)
Email
Phone
Current residential address (street, city, state/province, postal code, country)
Date of birth
Social Security Number (last 4 digits)
Driver's license or national ID number
Issuing state or province for license/ID
Address history for the past 7 years (list all addresses with dates)
Checks you authorize the organization to obtain
Do you consent to a credit report if relevant to the permissible purpose?
Yes
No
I acknowledge that I received and had the opportunity to review the Summary of Your Rights under the FCRA (or applicable law).
Yes
No
I authorize the organization and its agents to obtain consumer reports and investigative consumer reports about me for the permissible purpose selected above.
Yes
No
I understand this authorization may remain valid during my engagement, subject to applicable law, and that I may revoke it in writing.
Yes
No
I request a free copy of any consumer report obtained about me, where permitted by law.
Yes
No
State or province of residence at time of signing
I consent to receive and sign disclosures and authorizations electronically.
Yes
No
Authorized signature (type your full name)
Date of signature
I certify that the information provided is true, complete, and accurate to the best of my knowledge.
Yes
No
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Colorful paper art illustration featuring a background check authorization form template on a workspace setting

When to use this form

Use this authorization when you need written consent to run screening for hiring, contractors, volunteers, licensing, or housing. HR teams, volunteer coordinators, property managers, and compliance leads benefit because it sets clear expectations and scope before any search. Pair it with the Background check request form to outline which checks you will order and who will run them. If you also need to verify work history, add the Employment verification form. For extra identity assurance, include the Signature verification form. With this consent in place, you reduce disputes, avoid delays, and make timely, fair decisions based on reliable results.

Must Ask Background Check Authorization Questions

  1. Do you authorize us to obtain consumer reports and investigative consumer reports for the stated screening purpose?

    This explicit consent is the core permission you need to request records from screening providers. Tying consent to a clear purpose builds trust and supports a defensible process; if you need to spell out criteria, add the Vetting form.

  2. What is your full legal name, any other names used, date of birth, and the last four digits of your SSN?

    These identifiers help match records accurately and prevent false positives from name-only searches. Collecting the last four digits balances accuracy with privacy.

  3. What current and prior addresses from the past seven years should we include?

    Residence history directs county and state searches to the right jurisdictions, improving completeness. It also reduces rechecks caused by missing locations.

  4. May we contact your past employers and schools to verify your history, and may we contact references you provide?

    Advance permission speeds outreach and avoids stalled verifications. If you were self-employed, you can document that time with the Self-employment verification form.

  5. Do you consent to ongoing screening during your engagement with us and to using electronic signatures and records for this authorization?

    This clarifies whether consent covers post-hire or ongoing tenancy and confirms e-sign acceptance. Clear terms reduce disputes about scope and retention.

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