Unlock hundreds more features
Save your Form to the Dashboard
View and Export Results
Use AI to Create Forms and Analyse Results

Forgot Password?
Get Started
OR
Sign UpLogin With Facebook
Sign UpLogin With Google

Document Verification Form Template

Streamline your document verification process with ease

Struggling to manage and verify documents efficiently? This Document Verification Form Template is designed for businesses and organizations looking to authenticate documents from individuals with confidence. It simplifies the collection process, ensures compliance and accuracy, and helps prevent fraud, all while aligning with WCAG guidelines for accessibility. Easily customize this template to fit your specific needs and streamline verification workflows-try it out today!

Use this Template (FREE) Live Preview
Full name as shown on the document
Date of birth
Email address
Document type
Passport
National ID card
Driver's license
Residence permit
Birth certificate
Proof of address (utility bill or bank statement)
Academic certificate
Employment letter
Other
Please Specify:
Country or region of issuance
Issuing authority
Document number or reference
Date of issue
Expiry date (if applicable)
Does the name on the document match the holder's details provided?
Yes
No
How was the document obtained?
Presented in person
Uploaded copy
Emailed scan or photo
Mailed copy
Other
Please Specify:
Verification methods used
Security features observed
Data consistency across sources
Matches exactly
Minor discrepancy
Major discrepancy
Not applicable
Could not assess
OCR/MRZ or barcode validation result
Passed
Failed
Not checked
Not applicable
Additional notes or observations
Confidence the document is authentic
Very unlikely
Unlikely
Neutral
Likely
Very likely
Verification outcome
Verified
Unable to verify
Suspected fraud
Additional information required
Not applicable
Date verified
Verifier full name
Verifier job title
Organization
Declaration: I confirm the checks above were performed and the information recorded is accurate to the best of my knowledge.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
Type your full name as signature
Signature date
Consent to store and process the provided information for verification purposes
Yes
No
{"name":"Full name as shown on the document", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full name as shown on the document, Date of birth, Email address","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration depicting a document verification form template for FormCreatorAI article

When to use this form

When you need to collect proof from applicants, employees, or vendors, use this form to request files and key details in one step. Typical cases include onboarding a new hire (photo ID and work authorization), validating residency for benefits, or confirming certifications before granting access. Pair it with the Identity verification form to confirm the person behind the upload and the Address verification form to prove where they live. For hiring or tenant screening, you can route results into the Application verification form to keep records consistent. You get faster reviews, fewer emails, and a clear record for compliance.

Must Ask Document Verification Questions

  1. What type of document are you submitting (e.g., passport, driver license, utility bill)?

    This sets the right validation rules and routing for your workflow. It also helps you stop unsupported or high-risk files before review.

  2. What full legal name appears on the document?

    Capturing the exact name lets you compare against your records and spot mismatches early. You can also match it to government ID fields in your other checks.

  3. What is the document number and issuing authority?

    These details enable direct verification with the issuer and help avoid duplicate submissions. They reduce errors and speed up approvals.

  4. What are the issue date and expiration date?

    Dates confirm the proof is current and compliant with your policy. They also support automated rules, such as rejecting expired IDs or prompting renewal reminders.

  5. Please upload a clear image or PDF of the full document (front and back if applicable).

    High-resolution uploads reduce back-and-forth and let reviewers validate security features. If you must confirm a driving record, collect permission using the MVR Release consent form before verifying details.

More Forms

Copy/Edit Form Send to Recipients Make a Form w/AI Form Builder Must Ask Questions
  • 100% Free - No Catches
  • Collect Responses Today
  • Tailor to your Look & Feel