Cheque Requisition Form Template
Streamline your expense management with a simple form
Managing payments can be a hassle, especially when you're dealing with multiple requests. This cheque requisition form template is designed to help you submit and track payment requests efficiently, ensuring your accounting processes run smoothly. With this template, you can speed up approval times, maintain accurate records, and reduce processing errors, all while improving communication with your financial team. Plus, it's easy to customize to fit your company's needs. Try out the live template to simplify your payment requisition process.
When to use this form
Use this template when a department needs a company cheque to pay a vendor, reimburse an employee, issue a refund, or send a one-time honorarium. It suits finance teams that require approvals and supporting details before cutting a cheque, especially when no purchase order exists. If you only need finance to issue a cheque from an approved request, the Check request form may fit better. When a supplier requires an invoice first, pair this with the Invoice request form. For expenses that need pre-approval by managers or finance, route through the Payment authorization form, then attach that approval here. Clear submissions help you track budgets and avoid delays in issuing payment.
Must Ask Cheque Requisition Questions
- Who is the payee, and what is their mailing address?
This ensures the cheque is payable to the right party and reaches the correct destination. Accurate payee details prevent reissues and mailing delays.
- What is the business purpose and which cost center or project code should be charged?
Stating the purpose and code ties the payment to policy and budget. It speeds approval and posts the expense to the right account.
- What amount should we issue, including currency and any taxes or discounts?
Clear totals reduce back-and-forth about tax, currency, and early-payment discounts. It helps finance match amounts to approvals and documents.
- When must the cheque be ready, and should we mail it or arrange pickup?
A deadline lets finance schedule runs and avoid rush fees. Delivery preference prevents lost cheques and sets expectations.
- Which supporting documents are attached (invoice, approval, contract, receipts)?
Attachments verify the request and create an audit trail. If you need cash instead of a cheque, submit a Payment withdrawal form.
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