Change Order Forms
Streamline Your Contract Modifications with Ease
Managing unexpected changes in construction projects can be stressful and time-consuming. Our Change Order Form template helps contractors like you streamline the change management process, ensuring clarity and compliance. With this user-friendly template, you can efficiently document modifications, collect necessary approvals, and generate PDF contracts automatically. Save time with instant updates, reduce confusion with clear documentation, and maintain a professional image for your clients-giving you the edge you need in each project. Check out the live template to see how it works.
When to use this form
Use this form anytime a project needs work that differs from the signed scope. Typical cases: an owner adds outlets, a client swaps materials, or crews uncover hidden damage during demolition. It documents the change reason, updated scope, price, schedule impact, and who approves, so you avoid disputes and surprises. If the change arises from a spec variance, pair it with a Deviation request form to capture the technical justification. When the approved change requires field labor, attach or reference a Job work order form to dispatch the crew. Operations teams can also use this process to legitimize extras before work starts, keeping budgets and timelines on track across facilities and service contracts.
Must-ask questions for change orders
- What change is being requested and which drawing, spec, or location does it affect?
This defines the exact scope so teams know what to add, remove, or revise. Referencing documents and locations reduces miscommunication and rework.
- What is the reason for the change (client request, unforeseen condition, code issue, or vendor constraint)?
Stating the cause supports approvals and helps decide who pays. It also builds a clean audit trail if questions arise later.
- What is the cost impact (labor, materials, equipment, markup) and the not-to-exceed total?
Clear pricing prevents disputes and keeps budgets accurate. A not-to-exceed cap gives you control if quantities shift.
- What is the schedule impact and what is the new milestone or completion date?
Time impact guides resource planning and helps sequence other trades. A firm date sets expectations and avoids idle time.
- Who must approve and who will perform the work, including names, roles, and signatures?
Knowing decision-makers speeds routing and avoids delays in the field. If the change is a small repair, you can dispatch it through a Maintenance request form while the formal paperwork proceeds.
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