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Church Background Check Form Template

Ensure the safety of your congregation with our easy-to-use background check template

Conducting thorough background checks is critical for any church, helping you protect your members and maintain a safe environment. This template is designed for churches and ministries looking to efficiently gather and process information on potential hires or volunteers. With features like customizable questions, easy data collection, and compliance with privacy regulations, you can confidently enlist trustworthy individuals for your programs, community events, or volunteer roles. Explore the live template to see how simple it can be to enhance your hiring process.

Use this Template (FREE) Live Preview
Full legal name
Other names used (maiden, aliases, prior legal names)
Date of birth
Primary phone number
Email address
Current residential address (street, city, state/province, postal code, country)
Are you at least 18 years old?
Yes
No
Position or ministry role you are applying for
Type of engagement
Volunteer
Staff
Contractor
Other
Please Specify:
Will this role involve working with minors or vulnerable adults?
Yes
No
Previous residential addresses for the past 7 years (include approximate dates of residence)
Have you ever been convicted of, or pled guilty or no contest to, a criminal offense, or do you have any pending criminal charges?
Yes
No
If yes, describe the offense(s), date(s), and jurisdiction(s)
Have you ever been the subject of an investigation or allegation related to abuse, neglect, violence, or misconduct?
Yes
No
If yes, provide details including dates and outcomes
Last four digits of SSN or national ID (if providing)
Are you willing to provide the last four digits of your SSN or national ID for identity verification if required?
Yes
No
Will you drive a personal or church vehicle for church activities?
Yes
No
Driver license number and issuing state/province
Has your driver license ever been suspended or revoked?
Yes
No
Most recent employer or organization
May we contact your current or most recent employer/organization?
Yes
No
Briefly describe relevant duties in prior roles
Experience working with children, youth, or vulnerable adults
None
Limited (occasional involvement)
Moderate (regular involvement)
Extensive (primary responsibility)
Reference 1 full name
Reference 1 phone
Reference 1 email
Reference 2 full name
Reference 2 phone
Reference 2 email
I authorize the church and its agents to conduct a background check for the purpose of evaluating my suitability for the stated role and understand my information will be handled in accordance with applicable laws and church policies
Yes
No
Typed name (serves as signature)
Date
I certify that the information provided in this form is true and complete to the best of my knowledge
Yes
No
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Paper art illustration depicting a church background check form template for FormCreatorAI article

When to use this form

Use this form when you screen new volunteers for kids and youth ministry, greeters, drivers, or anyone who handles money. It also fits lay leaders, small-group hosts, and new hires. You capture consent, contact details, past addresses, and character references in one place, so you can act fast and protect your congregation. For authorizations and search scope, pair it with a Background check request form. To verify IDs or certifications (like a drivers license), add a Document verification form and store images with the record.

Must Ask Church Background Check Questions

  1. Do you consent to a criminal background screening and acknowledge the use of your information for that purpose?

    You need explicit, written consent to run lawful checks and to inform applicants of their rights. Add a Background verification declaration form to capture this authorization and reduce disputes.

  2. What other legal names have you used in the past 10 years, including maiden or prior married names?

    Aliases help match records across databases and counties. This reduces missed results and speeds verification.

  3. Where have you lived in the past seven years? List full addresses and dates.

    Address history directs county and state searches to the right courts. It improves accuracy and helps you budget searches by jurisdiction.

  4. Have you had any criminal convictions, pending charges, or civil findings involving violence, theft, or offenses against minors?

    Targeted, role-related questions focus your review on safety-sensitive issues. Clear answers guide placement decisions, supervision levels, or disqualification when required.

  5. Can you provide two non-family references and your current church or employer contact?

    References add context beyond records and reveal patterns of reliability. For paid roles, you can also request an Employer statement form to verify work history.

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