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Recruitment Requisition Form Template

Streamline Your Hiring Process with a Recruitment Requisition Form

Finding the right people quickly can feel overwhelming when multiple job openings arise. This template is perfect for HR professionals and hiring managers looking to simplify the process of requesting new staff. With this recruitment requisition form, you can clearly outline job requirements, ensure compliance with internal policies, maintain data accuracy, and enhance collaboration among your team members, all while keeping your recruitment process organized. Explore the live template to get started today.

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Requester full name
Requester email
Requester phone
Department or team
Hiring manager full name
Hiring manager email
Requisition date
Job title
Number of openings
Employment type
Permanent full-time
Permanent part-time
Fixed-term/Contract
Temporary
Internship/Co-op
Pay type
Salaried (Exempt)
Hourly (Non-exempt)
Not sure
Primary work location (city, state/province, country)
Desired start date
Work arrangement
On-site
Hybrid
Remote
Field-based
Target salary or hourly rate range
Cost center or project code
Is budget approved?
Yes
No
Role purpose summary
Top responsibilities (bullet points recommended)
Minimum qualifications (e.g., education, certifications, must-have skills)
Preferred qualifications (nice-to-have skills or experience)
Required years of relevant experience
0-1 years
2-3 years
4-6 years
7-10 years
10+ years
Flexible/Not specified
Is work authorization sponsorship available?
Yes
No
Case-by-case
Not applicable
Background checks required (select all that apply)
Criminal background check
Employment verification
Education verification
Drug screening
Driving record (MVR)
Credit check
Not required
Other
Please Specify:
Reason for requisition
New position
Replacement (backfill)
Temporary coverage
Headcount ramp
Other
Please Specify:
If replacement, previous employee name or ID
Post externally?
Yes
No
Requested sourcing channels (select all that apply)
Company careers site
Employee referrals
General job boards
Niche/industry job boards
Social media
Recruitment agency
Campus/early careers
Talent pool/CRM
Other
Please Specify:
Hiring urgency
Low
Medium
High
Critical
Job description link (URL)
Signer name
Signature date
I confirm the information provided is accurate to the best of my knowledge
Strongly disagree
Disagree
Neither
Agree
Strongly agree
{"name":"Requester full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Requester full name, Requester email, Requester phone","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration depicting a recruitment requisition form template for FormCreatorAI article

When to use this form

Use this form when you need to hire or backfill a position, add headcount for a new project, or convert a contractor to employee. Hiring managers, HR, and finance use it to align on role details, budget, and approvals so recruiting can start without rework. In the request, summarize the business need, location, employment type, and timing. To define duties and must-have skills up front, pair it with the Job analysis form. After approval, request advertising with the Job advertisement request form. Once the offer is accepted, collect new-hire data with the Employee registration form. The result: a clear, auditable request that speeds posting, sourcing, and onboarding.

Must Ask Recruitment Requisition Questions

  1. What is the job title, level, and department?

    This anchors the request to your org structure and pay bands. It prevents duplicate roles and routes the form to the correct approvers.

  2. Is this a new role or a backfill? If backfill, whose position and why?

    This context ties the hire to a business driver and helps set urgency. It also surfaces knowledge transfer needs and any risks.

  3. What are the three must-have responsibilities and skills?

    Clear, ranked essentials keep the scope tight and the posting focused. They also give recruiters screening criteria that improve shortlist quality.

  4. What employment type, location, and compensation range are you requesting?

    Defining type, work location, and range aligns budget and compliance early. It avoids slowdowns during approval and offer.

  5. What is the target start date and hiring timeline?

    A realistic schedule shapes sourcing, interview availability, and internal milestones. If you expect ongoing interest, you can capture prospects through the Join our team form.

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