Construction Project Progress Report Form Template
Streamline your construction updates with this practical template
Keeping track of your construction project can be overwhelming, especially when deadlines loom. This construction project progress report template is designed for project managers and contractors who want to maintain clear communication and effective oversight. Easily document construction milestones, track budget allocations, and monitor potential delays all in one place, helping you ensure that projects stay on schedule and within budget. Designed with user-friendliness in mind, this template can be quickly customized to fit your specific needs-try out the live template today.
When to use this form
Use this form when you need a clear weekly or biweekly snapshot of site progress for owners, GCs, or lenders. Superintendents and project managers can capture percent complete by trade, milestone dates, delays, and cost impacts, so stakeholders align fast. It is ideal after key events like slab pours, inspections, or change approvals, and before progress billings. For daily detail you can pair this with the Construction daily report form. If you roll up multiple jobs each month, send a summary with the Monthly reporting form. For individual staff updates from field crews, use the Employee end of day report form. The outcome: reliable updates you can defend in meetings, and a written record that supports pay apps and schedule recovery plans.
Must Ask Construction Project Progress Report Questions
- What is the current percent complete for each major work package compared to the baseline schedule?
This shows whether you are ahead or behind, trade by trade, so you can focus crews where it matters. Tying progress to the baseline prevents optimistic reporting and supports schedule recovery decisions.
- Which tasks were completed this period, and what is planned for the next period with target dates?
Listing done and next tasks clarifies handoffs and sets near-term expectations. Target dates help you coordinate subs and materials to avoid idle time.
- What issues, risks, or blockers affected work this period, and what decisions or approvals are needed?
Surfacing blockers early speeds decisions from owners, designers, and authorities. Requesting specific approvals turns vague problems into actionable items.
- What change orders, RFIs, or design changes occurred, and what is the cost and schedule impact?
Capturing impacts now prevents disputes during pay apps and closeout. Clear notes help accounting align quantities and budgets.
- What labor, equipment, and material quantities were used versus planned, and what variances should be explained?
Tracking resource variances helps you control burn rate and adjust procurement. If a follow-up assignment is needed, document it through a Duty report form.
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