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Police Use of Force Report Form Template

Streamline your community's feedback on police conduct

Gathering community feedback on police operations can feel overwhelming, especially when it comes to sensitive issues like use of force. This Police Use of Force Report Form Template helps law enforcement agencies and community organizations efficiently collect data and feedback on incidents. With this template, you can ensure clarity in reporting, enhance data consistency, and streamline the review process while fostering transparency and trust. Plus, it features WCAG-aligned labels for accessibility. Try using the live template to simplify your reporting.

Use this Template (FREE) Live Preview
Submitting officer full name
Badge or ID number
Agency or department
Work email
Work phone
Your role for this report
Officer involved
Supervisor
Records or Administrative
Internal Affairs
Other
Please Specify:
Incident date
Incident start time (HH:MM, include AM/PM or 24h)
Case or report number
Incident category
Arrest
Detention or Stop
Warrant Service
Crowd Control
Mental Health Call
Traffic Stop
Pursuit
Correctional or Custodial
Other
Please Specify:
Location address or description
Jurisdiction
Location type
Street or Highway
Residence
Business
Public Building
School
Parking Area
Correctional Facility
Unknown
Other
Please Specify:
Number of subjects on whom force was used
1
2
3
4
5 or more
Primary subject gender (perceived or stated)
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
Primary subject age band (perceived or stated)
Under 18
18-24
25-34
35-44
45-54
55-64
65+
Unknown
Primary subject race or ethnicity (perceived)
Please Specify:
Was the subject known or believed to be armed?
Yes
No
Unknown
If armed or suspected armed, indicate weapon type(s)
Firearm
Knife or Edged Weapon
Blunt Object
Vehicle
Chemical
Explosive
Unknown
Other
Please Specify:
Perceived impairment or crisis factors
Alcohol
Drugs
Mental Health Crisis
Medical Condition
Developmental Disability
None apparent
Unknown
Subject resistance level (highest observed)
No resistance
Passive resistance
Active resistance
Assaultive or Imminent Threat
Deadly threat
Number of officers who used force
1
2
3
4
5 or more
Names and badge IDs of officer(s) who used force
Was a supervisor notified on scene or shortly after?
Yes
No
Unknown
Types of force applied (select all that apply)
Please Specify:
If CEW or Taser was used, number of cycles (enter number if known)
If a firearm was discharged, number of rounds fired (enter number if known)
Primary rationale for using force
Defense of self
Defense of others
Prevent escape
Overcome resistance
Restraint for safety
Other
Please Specify:
Warnings or de-escalation attempts prior to force
Body-worn camera activated
Yes
No
Not issued
Other video or evidence sources present
Dash Camera
CCTV
Bystander Video
Business Video
No known video
Unknown
Injuries to subject
None observed
Minor
Moderate
Severe
Fatal
Unknown
Injuries to officer(s)
None
Minor
Moderate
Severe
Unknown
Medical aid provided to subject
Yes by officers
Yes by EMS
Yes by other
No
Refused
Unknown
Medical aid provided to officer(s)
Yes by EMS
Yes self or peer
No
Declined
Unknown
Transport to medical facility
Subject transported
Officer transported
Both transported
None
Unknown
Charges recommended or filed (if any)
Incident outcome
Arrest
Citation
Detention only
Released at scene
Transport for evaluation
Death in custody
Unknown
Other
Please Specify:
Narrative description of events
Witness names and contact information
Submitting officer name (for signature)
Date of submission
I affirm this report is accurate to the best of my knowledge
Strongly disagree
Disagree
Neither
Agree
Strongly agree
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Paper art illustration depicting a police use of force report form for an article on FormCreatorAI

When to use this form

Use this form whenever an officer uses or attempts force beyond routine handcuffing, such as control holds, pepper spray, a conducted energy device, a baton, a firearm display or discharge, or a takedown. Complete it after arrests involving resistance, crowd management where force was used, pursuits that end in physical contact, or a show of force that changes behavior. Supervisors, training teams, and risk managers benefit from a clear, consistent record they can review against policy and training. It helps you capture facts quickly, support investigations, and spot trends. If property was damaged during the incident, document it alongside your report with the Property damage report form. For routine shift activity without force, make entries in the Security log form.

Must Ask Police Use of Force Report Questions

  1. What were the date, time, exact location, and associated case or call number?

    These details anchor the event and allow you to match body-worn video, CAD data, and witness statements. They also connect this record to related documentation, such as a Critical incident report form when applicable.

  2. What specific subject actions or threats led you to use force?

    Document observable behaviors (for example, active resistance, reaching for a weapon, or assaultive actions) to show objective facts. Clear articulation supports reasonableness, necessity, and proportionality reviews.

  3. What force options did you use, in what sequence, and for how long?

    Listing each technique and duration shows how you applied the force continuum and whether you adjusted as the situation changed. It helps supervisors assess effectiveness and policy compliance.

  4. What de-escalation efforts or warnings did you attempt before using force?

    Noting commands, time given to comply, repositioning, and other alternatives shows you tried to reduce the need for force. This supports training feedback and reduces liability.

  5. What injuries, complaints of pain, and medical care occurred for all parties, and who provided the care?

    Record on-scene assessment, treatment by EMS or hospital staff, and any refusals to show duty of care. This information guides follow-up, evidence collection, and risk management.

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