Fitness Liability Waiver Form Template
Protect Your Business with a Comprehensive Fitness Waiver
In your fitness business, the last thing you want is an unexpected legal claim undermining your reputation. This template helps fitness professionals like you create a solid liability waiver that protects against potential legal issues, ensuring your clients understand the risks associated with exercise. Use this form to clearly outline responsibilities, safeguard your business, and build trust with clients who are participating in physical activities. Experience peace of mind and maintain professionalism with a legally sound document that meets compliance standards. Try our live template for quick setup.
When to use this form
Use this form before any workout where a participant could be hurt: new member onboarding at your gym, drop-in group classes, personal training, bootcamps, or off-site sessions like park workouts. It works for one-time events (charity workouts, fitness challenges) and recurring programs. You get clear consent, health disclosures, and emergency contacts, so coaches can tailor intensity and your business reduces risk. For broad, ongoing programs, you can also keep a Fitness waiver form on file. When activities involve spectators or non-exercise tasks, add a Participation waiver and release form to cover those areas. The result: faster check-in, fewer disputes, and a consistent record for every participant.
Must Ask Fitness Liability Waiver Questions
- Do you have any medical conditions, recent injuries, or medications that could affect exercise?
This helps coaches scale workouts and avoid triggers that could cause harm. Clear disclosures make your screening defensible and reduce guesswork.
- Do you understand and accept the risks of physical activity and release the facility and staff from liability?
An explicit assumption of risk and release sets expectations and supports your defense if a claim arises. For higher-risk sessions, pair this with a Personal injury waiver form.
- Who is your emergency contact and what is their phone number?
Quick access to a contact speeds response during an incident. It shows you planned for emergencies, which improves duty-of-care documentation.
- What is your age, and if under 18, who is the parent or guardian providing consent?
Minors need a legal guardian to consent, or the waiver may not hold up. For youth classes or camps, consider a Summer camp waiver form to capture program-specific risks.
- Do you agree to follow coach instructions, use equipment properly, and stop activity if you feel unwell?
This sets shared safety rules and encourages self-reporting. When participants acknowledge responsibility, incident rates and disputes tend to drop.
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