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Delivery Note Form Template

Create clear delivery notes with ease

Keeping track of deliveries can be tricky, especially when information gets lost in the shuffle. This Delivery Note Form Template helps you streamline the delivery process and ensures you get essential details like consignee information, delivery times, and signature confirmation. Reduce errors, enhance communication with recipients, and maintain a record of delivery changes, all while saving time and effort. Explore the live template to simplify your delivery documentation.

Use this Template (FREE) Live Preview
Delivery note number
Reference or PO number
Delivery date
Tracking number
Delivery method
Courier
Own vehicle
Postal service
Third-party logistics
Other
Please Specify:
Sender company name
Sender contact name
Sender phone number
Recipient company name
Recipient contact name
Recipient phone number
Delivery address
Item 1 description
Item 1 SKU or item ID
Item 1 quantity delivered
Item 1 unit
Each
Box
Pack
Kilogram
Liter
Other
Please Specify:
Item 2 description
Item 2 SKU or item ID
Item 2 quantity delivered
Additional items or notes
Item 2 unit
Each
Box
Pack
Kilogram
Liter
Other
Please Specify:
Were all items delivered in full?
Yes
No
If not delivered in full, select the primary reason
Customer unavailable
Short supply
Backorder
Damaged in transit
Not applicable
Other
Please Specify:
Packaging condition on arrival
Intact
Minor damage
Severe damage
Not applicable
Received by (recipient name)
Recipient signature
Delivered by (driver or courier name)
Courier/driver signature
{"name":"Delivery note number", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Delivery note number, Reference or PO number, Delivery date","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Colorful paper art illustration showcasing a delivery note form template for FormCreatorAI article.

When to use this form

Use this template when you hand over goods and need a clear record of what left your warehouse and who received it. It suits couriers, small shops, and B2B suppliers shipping parts, samples, or bulk orders. You can list SKUs, quantities, packaging, and any special instructions so drivers and recipients align. For a smooth workflow, start from a Delivery order form to reference the request, pull addresses from the Delivery details form, and capture signatures with the Proof of delivery form. The result is fewer disputes, faster reconciliations, and a simple audit trail.

Must Ask Delivery Note Questions

  1. What items and quantities are being delivered?

    This confirms exactly what should be in the consignment and lets both teams check off lines with confidence. It reduces short or over deliveries and speeds returns if something is wrong.

  2. Who is the recipient contact and exact delivery address?

    Clear details help the driver reach the right person and location without delays. It adds accountability when a site has multiple docks, offices, or floors.

  3. When is the requested delivery date and time window?

    Time expectations guide routing and set service levels you can measure. For multi-stop runs, coordinate timing with a Delivery schedule form.

  4. Are there any special delivery instructions or site restrictions?

    Notes like gate codes, unloading gear, fragile handling, or hazard areas prevent failed attempts and damage. Capturing this upfront improves safety and customer satisfaction.

  5. What reference numbers apply (order, PO, invoice, and tracking)?

    Linking the slip to order and carrier IDs makes audits, tracing, and reconciliations fast. If you are sending paperwork only, use a Document delivery form for clarity.

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