Employee Exit Form Template
Streamline Your Offboarding Process with an Easy-to-Use Template
Leaving a job can be stressful for both you and your exiting employees. This employee exit form template helps HR professionals manage offboarding smoothly while gathering essential feedback. You can ensure compliance, obtain valuable insights for future improvements, and maintain organizational knowledge, all while simplifying paperwork. Additionally, this template is designed with WCAG-aligned labels for accessibility. Explore how this template can enhance your exit process.
When to use this form
Use this form whenever a team member resigns, is laid off, or moves to another business unit. It guides HR, managers, and IT through a clean handoff: revoke access, collect equipment, confirm final pay, and capture feedback. It fits fast timelines, like a same-day departure, and remote returns by courier. For full documentation, pair it with the Employee separation form to record status changes, last day, and eligibility for rehire. To learn why people leave, add the Employee exit interview survey form and turn insights into action. The result is fewer loose ends, smooth knowledge transfer, and clear records you can share with payroll and security. It also helps protect IP and brand by ensuring a respectful, consistent offboarding experience.
Must Ask Employee Exit Questions
- What are the main reasons you decided to leave?
This pinpoints trends like pay, workload, growth, or culture so you can focus on the biggest drivers. Clear categories improve reporting and help you design targeted retention fixes.
- What, if anything, could we have changed to keep you?
This surfaces specific, high-impact changes you can test quickly. It also shows which improvements matter most for future hires and internal moves.
- How would you describe manager support, leadership communication, and team collaboration?
Ratings and examples here reveal strengths and gaps in people management. Use them to coach leaders and adjust training, staffing, or decision speed.
- Which tools, processes, or policies slowed you down, and how should we fix them?
Departing employees speak freely, which helps you spot broken workflows and shadow IT. Prioritized fixes reduce friction for the team that remains.
- Have you returned all company property, completed knowledge transfer, and named an owner for your duties?
This protects assets and keeps work moving on day one after departure. Tie these steps to your Employee termination form for compliance and assign coverage using the Succession planning form.
More Forms
- 100% Free - No Catches
- Collect Responses Today
- Tailor to your Look & Feel