Exit Interview Form Template
Gather valuable insights with our exit interview template
Conducting exit interviews can be challenging when you're not sure which questions to ask. This exit interview form template helps HR professionals obtain clear insights from departing employees, ensuring valuable feedback for your organization. You'll reduce survey time, improve employee retention strategies, and enhance workplace culture-all by understanding why employees are leaving. Plus, this template is fully customizable and WCAG-aligned for accessibility. Try our live template to see how easy it can be!
When to use this form
Use this form when someone resigns, is let go, or wraps up a temporary contract. It helps HR and managers collect honest feedback and spot trends that drive turnover. For example, after a two-week notice, send the questions before the final week, then discuss highlights in a short meeting. Pair it with the Employee exit form to confirm final contact details and equipment, and the Employee separation form to record last day, final pay, and benefits. You get consistent data, smoother handoffs, and a respectful close that leaves room for future rehires.
Must Ask Exit Interview Questions
- What is the primary reason you decided to leave?
This isolates the root cause so you can focus on the biggest drivers of attrition. It also helps you compare trends across teams, roles, and locations.
- What, if anything, could we have done to keep you?
This invites actionable ideas, not blame, and often surfaces quick fixes you can apply now. Use these insights to update policies, training, or pay bands.
- How well did your manager support your growth and day-to-day work?
Relationships with managers shape most of the employee experience. Answers point to coaching needs or systemic issues in workload, feedback, and recognition.
- What handoff steps (assets, access, or knowledge) do we need to complete before your last day?
Responses guide account revokes, equipment returns, and know-how transfer; tie tasks to your Employee clearance form to avoid misses. You reduce risk and ensure the team can keep moving after the departure.
- Would you recommend our company as a place to work? Why or why not?
This yields a clear loyalty signal you can track over time. Low scores highlight brand or culture issues that affect hiring and retention.
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