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Hair Consultation Form Template

Discover Your Clients' Unique Hair Needs

Struggling to understand your clients' hair needs before their appointment? Our Hair Consultation Form Template helps you gather essential information that leads to personalized service and satisfied customers. Designed for salons and independent stylists, this template allows you to collect preferences on hairstyles, hair types, and care products. Easy to share across devices, it also enhances client communication and ensures you deliver tailored hair solutions. Try using this template to streamline your consultations effortlessly.

Use this Template (FREE) Live Preview
Full name
Email address
Mobile phone number
What best describes your natural hair texture?
Straight
Wavy
Curly
Coily
Not sure
How would you describe your hair density/thickness?
Fine/Thin
Medium
Thick/Coarse
Not sure
How would you describe your scalp?
Healthy/Normal
Dry
Oily
Flaky
Itchy
Sensitive
Dandruff
Not sure
When was your last haircut/trim?
Under 1 month
1-3 months
3-6 months
6-12 months
Over 12 months
What is your current color status?
Virgin hair (never colored)
Previously colored (single process)
Highlighted/balayage
Bleached/lightened
Henna/vegetable dye
Color-corrected
Not sure
Which chemical services have you had on your hair?
Relaxer/texlax
Perm
Keratin/smoothing treatment
Brazilian blowout
Japanese straightening
Extensions/weave
None of the above
If yes, please list any known allergies or sensitivities
Do you have any allergies or sensitivities to hair products or ingredients?
Yes
No
How often do you wash your hair?
Daily
Every 2-3 days
Weekly
Every 2 weeks or longer
Varies/Not sure
How often do you use heat styling tools (e.g., blow dryer, flat iron, curling iron)?
Very rarely
Rarely
Sometimes
Often
Very often
Which products do you currently use regularly?
What are your primary hair goals?
What best describes your desired color outcome?
Keep natural color
Go darker
Go lighter
Highlights/balayage
Color correction
Not sure/need advice
What level of maintenance do you prefer for upkeep?
Low maintenance (8-12+ weeks between visits)
Moderate maintenance (6-8 weeks)
High maintenance (4-6 weeks)
Not sure
Do you have any health conditions that may affect your hair or scalp?
Are you currently taking any medications or supplements that may affect hair?
Yes
No
Preferred time windows for contact or appointment
Morning
Afternoon
Evening
Any
I consent to be contacted about this consultation
Yes
No
Type your full name as your signature
Date
I have read and agree to the salon's consultation and cancellation policies
Strongly disagree
Disagree
Neither
Agree
Strongly agree
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Paper art illustration depicting a hair consultation form with styling tools and a persons silhouette on a vibrant background

When to use this form

Use this form before any cut, color, smoothing treatment, or hair repair service. It helps you learn goals, hair history, allergies, and upkeep so you plan the right service and timing. Send it to new clients, to anyone trying a big change, or to guests returning after health or medication changes. Stylists, colorists, barbers, and mobile pros all benefit because you set clear expectations and accurate quotes. For multi-service studios, keep intake consistent by pairing it with a Waxing consultation form and a Botox & filler consent form. The result: safer services, better results, and records you can reference at follow-ups.

Must Ask Hair Consultation Questions

  1. What is your hair goal for this visit and your ideal look?

    This focuses the consult so you match the look, length, and color level your client has in mind. It sets clear expectations for time, method, and price.

  2. What is your natural hair type, texture, and density?

    Knowing curl pattern, porosity, and thickness guides technique, sectioning, and processing time. It helps you select tools and products that protect the hair and deliver lasting results.

  3. What services, colors, chemical treatments, or heat styling have you had in the last 12 months?

    Recent color, relaxers, keratin, or frequent heat affects how hair will lift, tone, or hold a perm. This history prevents banding and breakage and tells you when to strand test first.

  4. Do you have scalp or skin conditions, allergies, or sensitivities, and are you taking any medications that affect hair or healing?

    Safety comes first and this flags risks so you choose gentle formulas or do a patch test. If you also offer hair removal, align these checks with the Waxing waiver form.

  5. How much maintenance, budget, and appointment frequency work for you?

    This ensures you design a look and care plan your client can keep up. It guides at-home care, recommended products, and a realistic rebooking schedule.

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