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Hotel Booking Form Template

Streamline Your Hotel Reservations with Ease

Are you struggling to manage hotel bookings efficiently? Our Hotel Booking Form Template is designed to help hotel owners and managers like you streamline reservation processes and improve guest experiences. With customizable fields, online payment integration, real-time availability updates, and mobile-friendly designs, this template makes it easy for guests to check availability and book rooms effortlessly. Plus, enjoy peace of mind with WCAG-aligned labels to enhance accessibility. Start customizing your form now to boost your bookings effortlessly.

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Full name
Email address
Phone number
Check-in date
Check-out date
Number of adults
1
2
3
4
5 or more
Number of children
0
1
2
3
4
5 or more
Number of rooms
1
2
3
4 or more
Preferred room type
Standard Room
Deluxe Room
Suite
Family Room
Accessible Room
Not sure yet
Bed type preference
King
Queen
Twin
Two doubles
Sofa bed
No preference
Smoking preference
Non-smoking
Smoking
No preference
Estimated arrival time
Morning (6am-12pm)
Afternoon (12pm-5pm)
Evening (5pm-9pm)
Late night (after 9pm)
Not sure yet
Do you require parking?
Yes
No
Do you require airport transfer?
Yes
No
Accessibility needs or accommodations
Special requests or notes
Promo code
I agree to the hotel terms and cancellation policy
Yes
No
May we contact you about this booking?
Yes
No
Type your full name as signature
Signature date
Receive occasional offers and updates
Yes
No
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Paper art illustration depicting a hotel booking form with various fields and design elements for a template article

When to use this form

Use this form when you collect reservations for boutique hotels, inns, hostels, or serviced apartments. Guests pick dates, room type, and add-ons, while you capture contact details and a booking guarantee. It shines for weekend getaways, wedding blocks, and corporate stays where accuracy and speed matter. If you run on-site dining, pair it with the Restaurant reservation form to schedule tables for arriving guests. For smoother lobby flow, route confirmed guests to the Visitor register form so front desk staff can verify IDs on arrival. Camp-style lodges and glamping sites can adapt the Campsite reservation form for outdoor units and keep rooms on this one. You get cleaner inventory, fewer back-and-forth emails, and faster check-in with fewer errors.

Must Ask Hotel Booking Questions

  1. What are your check-in and check-out dates?

    This locks availability, triggers rate rules, and sets housekeeping expectations. Clear dates also prevent overlaps and reduce manual adjustments.

  2. How many adults, children, and rooms do you need?

    Headcounts help assign the right room type, beds, and occupancy-based pricing. If guests expect day visitors, you can record them in the Visitor log form to support security and compliance.

  3. What is your full name, email, phone, and preferred contact method?

    Accurate contact details let you send confirmations, updates, and upsell offers without delays. For quicker arrivals, pre-collect IDs or preferences using a short Visitor information form.

  4. Do you have any special requests or accessibility needs?

    Noting items like late arrival, crib, quiet floor, or step-free access helps you prepare the room and staff. This reduces service recovery and enhances guest satisfaction.

  5. How will you guarantee the booking (card, deposit, or company billing)?

    A guarantee reduces no-shows and aligns expectations on payment and cancellations. It also speeds checkout and prevents disputes over incidentals.

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