Job Request Form Template
Create an Efficient Job Request Process with This Template
Finding the right candidates can be challenging when traditional methods fall short. This Job Request Form template supports HR professionals and hiring managers by simplifying job applicant submissions, ensuring you collect essential details like contact information, reference numbers, and job specifics in one place. With this template, you can enhance your recruitment efficiency, reduce paperwork, and ensure a smoother candidate communication process-all while remaining compliant with best practices for accessibility. Explore the live template to see how it works for you.
When to use this form
Use this form when you need to open a role, backfill a departure, or add short-term help for a project. Team leads, HR, and finance benefit because all details live in one request that is easy to review and approve. Capture the business need, budget, timeline, and posting plan so you can move fast without rework. If your process requires executive signoff, pair this with the Request for hire form to keep approvals clear. When you are ready to publish the opening across channels, hand off the finalized details through the Job advertisement request form. The result: fewer back-and-forths, faster time to post, and better hiring decisions.
Must Ask Job Request Questions
- What position title, department, and reporting manager are you requesting?
This sets the org context and routes the request to the right approvers. It also prevents duplicate or mislabeled roles across teams.
- Why is this role needed now (new headcount, backfill, coverage, or conversion)?
The business driver and urgency help HR and finance prioritize the work. It also guides whether to consider internal moves before external sourcing.
- What are the top responsibilities and must-have qualifications?
Clear duties and skills anchor screening and reduce bias by focusing on measurable needs. You can expand these details in the Employee job description form to keep expectations aligned.
- What budget range, employment type, location, and work arrangement are approved?
Comp, classification, and location affect compliance, sourcing, and total cost; setting limits now avoids renegotiation later. These details also shape where and how you post.
- What is the target start date, interview plan, and who must approve each step?
A timeline with milestones keeps recruiters and interviewers in sync. For structured approvals, mirror the steps used in the Recruitment requisition form so stakeholders know when to sign off.
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