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New Hire Information Form Template

Streamline Your Hiring Process with a Comprehensive Form

Gathering accurate information from new hires can be a daunting task, but it doesn't have to be. This New Hire Information Form Template is designed to help HR professionals and managers efficiently collect essential details from prospective employees. With this template, you can easily gather personal information, banking details for payroll, and emergency contact information, all while ensuring that the process is seamless and user-friendly. Enjoy the benefits of reduced onboarding time, increased data accuracy, and a clearer workflow for your hiring team. Try out the live template to see how it can enhance your hiring process.

Use this Template (FREE) Live Preview
Full legal name
Preferred name
Date of birth
Home address
Personal email
Mobile phone
Pronouns
She/her
He/him
They/them
Prefer to self-describe
Prefer not to say
Emergency contact full name
Emergency contact relationship
Emergency contact phone
Job title
Department or team
Work location type
On-site
Remote
Hybrid
Field-based
Start date
Employment type
Full-time
Part-time
Temporary/Contract
Intern
Are you legally authorized to work in the country of employment?
Yes
No
Will you now or in the future require employer sponsorship for work authorization?
Yes
No
Preferred payment method
Direct deposit
Paper check
Other
Please Specify:
Bank routing number (if selecting direct deposit)
Bank account number (if selecting direct deposit)
I consent to receive payroll by direct deposit
Yes
No
Accessibility or accommodations needs
Access and equipment needed (select all that apply)
Please Specify:
I acknowledge I have received the employee handbook and relevant company policies
Yes
No
I certify that the information provided in this form is true and complete
True
False
Gender
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
Age band
Under 18
18-24
25-34
35-44
45-54
55-64
65+
Prefer not to say
Type your full name as your signature
Signature date
{"name":"Full legal name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full legal name, Preferred name, Date of birth","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration depicting a new hire information form template for FormCreatorAI article

When to use this form

Use this form when you bring someone on board, between offer acceptance and day one. You collect legal name, contact details, work eligibility, start date, and job info so payroll, IT, and facilities can move fast. For example, submit it right after your new hire is approved in the New hire request form to trigger account setup and workspace prep. If your organization requires local permits or IDs, pair it with the Worker registration form. In the first week, connect these answers to your Staff orientation checklist form to guide training and access. If the employee chooses voluntary deductions, follow up with a Payroll deduction form.

Must Ask New Hire Information Questions

  1. What is your full legal name and preferred name?

    Your legal name ties to contracts, tax forms, and background checks. Preferred name ensures badges, email, and directories reflect how you want to be addressed.

  2. What are your personal contact details and current home address?

    Accurate phone, email, and address help you receive equipment, tax mail, and urgent updates. It also supports payroll setup and location-based compliance.

  3. What is your start date, job title, department, manager, and primary work location?

    These details drive system access, seat assignments, and onboarding schedules. Clear data reduces last-minute scrambling and sets day-one expectations.

  4. Do you have valid work authorization, and what worker registration or ID numbers apply?

    Confirming eligibility protects you and your employer from compliance risks. Capturing required IDs up front prevents delays in scheduling and pay.

  5. Who should we contact in an emergency, and how can we reach them?

    Emergency contacts are vital for safety and duty of care. Having a name, relationship, and phone number ready speeds response when minutes matter.

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