Open House Guest Registration Form Template
Streamline Your Open House Registrations with Ease
Managing guest registrations at an open house can be a hassle, but this template simplifies the process for you. Designed specifically for real estate agents, this open house registration form helps you efficiently gather visitor information while ensuring a structured follow-up system. Capture valuable leads, streamline your open house logistics, and enhance your client interactions, all while maintaining WCAG-aligned accessibility for all users. Start collecting guest details with this easy-to-use form.
When to use this form
When you host an open house or model home tour, you need a quick way to log every visitor and qualify real interest. Use this form at the door, on a tablet, or as a QR code so guests can add their details in seconds. It helps agents, leasing teams, and property managers capture contact info, buying timeline, and key preferences, then follow up fast with disclosures or comps. It is ideal for single-family listings, condos, rentals, and new-build communities. If you schedule tours by appointment, pair it with the Reservation confirmation form. For venues that see many walk-ins, borrow fields from the Visitor information form. After the event, gather impressions with the Hotel feedback form to improve your next showing.
Must Ask Open House Guest Registration Questions
- Full name and best contact info (email and mobile)
This ensures you can follow up quickly with disclosures, comps, or next steps. Asking for both channels raises response rates and gives you a backup if one bounces.
- Are you currently working with an agent? If yes, please share their name and brokerage.
This protects you from procuring-cause disputes and sets expectations on communication. It also helps you coordinate showings and feedback through the right contact.
- What is your home search status and timeline?
Knowing whether someone is browsing or planning a move in 30, 60, or 90+ days helps you prioritize. You can segment messages and schedule check-ins based on urgency.
- Are you pre-approved for financing? If yes, list your lender and price range.
Pre-approval signals readiness and filters hot leads. Budget guidance lets you share only relevant properties and avoid mismatched recommendations.
- Would you like a private showing or more details on this property?
Opt-in interest lets you act while the visit is fresh and reduces back-and-forth. If they request a time, you can confirm the appointment with the Confirmation of booking form.
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