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Art Submission Form Template

Streamline Your Art Submission Process with This Simple Template

Submitting artwork for events can often be a messy process. This template helps you create an efficient and user-friendly art submission form that ensures artists can easily share their work with you. Capture crucial details, accept file uploads, and streamline reviews while saving time and reducing errors, perfect for galleries, art fairs, and competitions. Plus, it's easy to customize and share, so you can get started right away. Explore our live template to see how it works!

Use this Template (FREE) Live Preview
Full name
Email address
Portfolio or website URL
Short artist bio
Preferred display name for credit
Full name
First name and last initial
Pseudonym or artist name
Anonymous
Other
Please Specify:
Artwork title
Medium or materials
Please Specify:
Dimensions (H x W x D and units)
Year created (YYYY)
Primary image URL
Artwork description
Submission type
Digital-only
Physical original
Physical print/edition
Installation
Performance
Other
Please Specify:
Sale status
Not for sale
For sale - fixed price
For sale - open to offers
Commission inquiries only
Not applicable
Price or notes (if applicable)
Content advisory
None
Sensitive themes
Nudity
Violence
Other/Unsure
Are you the copyright holder for this work?
Yes
No
Do you have permission from any depicted subjects or rights holders?
Yes
No
Not applicable
Does this work use AI tools in any part of its creation?
No
Yes - AI assisted
Yes - AI generated
Prefer not to say
Permission to display images of the work online and in print with credit
Yes
No
Allow minor edits for formatting (e.g., cropping, resizing, compression)
Yes
No
Preferred display method
Framed
Unframed
Digital display
Projection
Installation specific
Not applicable
Delivery method
Digital link only
Ship to organizer
Deliver in person
Arrange later
Earliest date you can deliver or submit the work
May we contact you about future opportunities?
Yes
No
Electronic signature (type your full name)
Date of signature
I have read and agree to the submission terms
Yes
No
{"name":"Full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full name, Email address, Portfolio or website URL","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration featuring a creative design relevant to art submission forms and FormCreatorAI

When to use this form

This template fits open calls, gallery shows, student showcases, and festival booths. Use it when you need artists to send files, titles, dimensions, and rights in one step. Curators, teachers, and event coordinators save time, filter entries, and prepare wall labels and web posts fast. It also works for online magazines and community challenges that accept images or video. If you plan to publish entries for public review, connect it with the Art contest voting form to collect votes later. For shows that require basic participant details before juried review, add an Entry form upstream to pre-qualify applicants and manage contact info.

Must Ask Art Submission Questions

  1. What is the title of your artwork?

    Titles let you catalog and reference each piece without confusion. They help judges and staff keep track when you display, email, or export results.

  2. What is your name and contact email?

    With a name and email, you can confirm receipt, send updates, and request fixes. It also links the piece to the right creator for credits and awards.

  3. Which medium, materials, and dimensions best describe this piece?

    This routes the work to the right category and reviewers. Dimensions and materials inform shipping, framing, and installation plans.

  4. Upload your artwork file (or share a high-resolution link).

    Collecting the file now speeds review and makes image checks simple. Listing format and resolution prevents delays caused by low quality or unsupported types.

  5. Do you confirm the work is original and grant permission to display and promote it?

    A clear rights statement protects you from takedown issues and ensures fair use. It also allows promotion across your site, social posts, and programs without extra approvals.

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