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Rental Application Form Template

Streamline Your Rental Process with Our Template

Wasting time on messy rental applications can be frustrating. This Rental Application Form Template is designed to help landlords and property managers easily assess potential tenants and make informed decisions. Enjoy benefits like quicker processing times, detailed applicant data collection, streamlined communication, and enhanced tenant screening, all while keeping your application process professional and efficient. Feel free to explore the live template to see how it can simplify your rental workflow.

Use this Template (FREE) Live Preview
Full legal name
Date of birth
Email address
Phone number
Current residential address
Unit or property applying for
Desired move-in date
Names and ages of additional occupants (if any)
Pet details (type, breed, weight, number) if any
Vehicle details (make, model, year, license plate) if any
Monthly housing payment (rent or mortgage)
Current landlord or property manager name
Landlord or property manager phone
How long have you lived at your current address?
Under 6 months
6-12 months
1-2 years
2-5 years
5+ years
Employment status
Employed full-time
Employed part-time
Self-employed
Contractor
Student
Unemployed
Retired
Other
Please Specify:
Employer or company name
Monthly gross income (before taxes)
Able to provide proof of income on request?
Yes
No
Have you ever been evicted?
Yes
No
Have you been convicted of a felony?
Yes
No
Do you consent to a credit and background check for tenancy screening?
Yes
No
Reference full name
Reference phone
Emergency contact full name
Emergency contact phone
Type your full legal name as your signature
Signature date
I certify that the information provided is true and complete.
Yes
No
{"name":"Full legal name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full legal name, Date of birth, Email address","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration of a rental application form for an article about FormCreatorAI

When to use this form

Use this form when you need to screen prospective renters quickly and fairly. You can collect identity, income, rental history, references, and consent in one place. Common scenarios: pre-screen applicants before a weekend showing, capture leads at an open house with a QR code, follow up after an online inquiry, or standardize intake across multiple units. If you are leasing a storefront or office, route business renters to the Online commercial lease application form. To confirm a past or current tenancy after you receive an application, send an Apartment residency verification form. Once a resident is approved and you need to schedule a walkthrough or repair, notify them with a Notice of entry form. The result: faster decisions, cleaner records, and fewer back-and-forth emails.

Must Ask Rental Application Questions

  1. What is your full legal name and best contact information?

    This lets you match records, run screenings, and reach the applicant without delays. If each adult must apply separately, share a dedicated link to a Tenant application form for co-applicants.

  2. Where do you currently live, and may we contact your landlord?

    Current address plus permission to contact verifies rental history and payment behavior. Clear consent speeds up reference checks and avoids compliance issues.

  3. Who is your employer, job title, and monthly gross income?

    Employment and income show ability to pay and help you apply your screening criteria (for example, 3x rent). Documented income reduces back-and-forth and supports consistent decisions.

  4. Do you authorize a credit and background check?

    Written consent is essential for compliant screening and protects both parties. Getting it up front prevents stalls later in the process.

  5. What is your desired move-in date, number of occupants, and any pets?

    Timing, household size, and pets help you confirm availability, house rules, and deposits. This information helps you plan turnover and meet local occupancy guidelines.

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