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School Photo Release Form Template

Secure Parental Consent with Ease Using This Template

Getting permission to use student photos shouldn't be a hassle. This School Photo Release Form is designed specifically for schools seeking parental consent for using their child's photographs, ensuring compliance and peace of mind. With this template, you can streamline the process of gathering consent, maintain clear communication with parents, and protect your school from potential legal issues, all while being WCAG-aligned for accessibility. Save time and eliminate confusion by utilizing our straightforward template.

Use this Template (FREE) Live Preview
Student full name
Student date of birth (optional)
School name
Grade or class
Homeroom or primary teacher (optional)
Student ID (if applicable)
Parent/guardian full name
If 'Other', please specify
Email address
Phone number
Relationship to student
Mother
Father
Legal guardian
Grandparent
Foster parent
Other
Please Specify:
Do you consent to the school capturing and using images and recordings of the student?
Yes
No
What types of media may be captured?
Photographs
Video recordings
Audio recordings
Where may the student's image or recordings be used?
School website and newsletters
School social media accounts
Printed materials and displays
Yearbook
Local news or media coverage
Internal school use only
Third-party partners supporting the school
Fundraising and promotional materials
How may the student be identified in any use?
Use first name only
Use full name
Do not use name or identifying information
What types of photos are permitted?
Group photos only
Individual and group photos
No restrictions
Are there any restrictions or instructions we should follow?
Consent end date (if applicable)
How long should this consent remain in effect?
This school year only
Until revoked in writing
Specific end date indicated below
I am the parent/legal guardian or am otherwise authorized to grant this consent
Yes
No
I understand there is no compensation for use of the student's image or recordings
Yes
No
I understand I may revoke consent at any time in writing, and revocation does not apply to materials already produced
Yes
No
I release the school and its agents from liability related to the use of the student's image or recordings as described
Yes
No
Type your full legal name as signature
Date of signature
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paper art illustration depicting a school photo release form with creative design elements for FormCreatorAI article

When to use this form

Use this form before sharing student photos from picture day, field trips, sports, performances, clubs, and classroom projects. It helps you get clear, written permission so you can post to your website, yearbook, newsletters, or social channels without delays. Administrators, teachers, and photographers save time and reduce risk, while families choose how their child is shown. If students are under 18, pair this with a Photo release form for minors form. If you need consent for broader media beyond photos, such as recordings or interviews, consider a Consent of media release form for comprehensive coverage.

Must Ask School Photo Release Questions

  1. Whose image are you authorizing us to use (student full name and grade)?

    Identifying the student and class prevents mix-ups when sorting albums and yearbook pages. It also helps you match withdrawals or updated preferences to the right record.

  2. Are you the parent or legal guardian authorized to give consent?

    Valid consent is required for minors, and this confirms the signer has the legal right to approve use. It protects your school from challenges and ensures family wishes are honored.

  3. What uses do you approve (website, yearbook, social media, printed materials, press)?

    Listing specific channels defines the scope so staff know what is allowed and what is off-limits. Clear options reduce follow-up and avoid accidental misuse.

  4. Do you also permit video or audio recordings, or photos only?

    Separating photo consent from other media avoids assumptions and gaps. If you record events, you can manage permissions alongside a dedicated Video consent form.

  5. How long does your consent last, and how can you change or revoke it?

    Setting an end date (for example, this school year) or until revoked makes your policy clear. Including a simple revocation method builds trust and helps you stay compliant.

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