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School Uniform Order Form Template

Streamline Your School's Uniform Order Process

Managing uniform orders can be a hassle, especially when ensuring every student gets what they need. This School Uniform Order Form Template helps schools collect orders efficiently, empowering parents and guardians to submit their children's uniform requests easily. With features like customizable fields, automatic calculations, and real-time order tracking, you can simplify your ordering process, reduce errors, and improve communication with families. Plus, our WCAG-aligned design ensures accessibility for all users. Explore how this live template can make uniform ordering a breeze.

Use this Template (FREE) Live Preview
School name
Parent/guardian full name
Email address
Phone number
Preferred contact method
Email
Phone call
Text message
No preference
Student full name
Grade/Class
Preferred uniform fit/cut
Girls fit
Boys fit
Unisex
No preference
Provide sizes and quantities for each selected item (e.g., Polo Shirt - Age 10-11 - Qty 2; Trousers - 28" waist - Qty 1)
Preferred color or house (if applicable)
Which uniform items would you like to order?
Please Specify:
Key measurements if helpful (e.g., chest, waist, height)
Do you need a fitting appointment?
Yes
No
Street address
City/Town
State/Province/Region
Postal/ZIP code
Need-by date
Delivery method
Collect at school
Deliver to home address
Additional notes or instructions
Do you require financial assistance or a uniform voucher?
Yes
No
Name of parent/guardian authorizing this order
Date of authorization
I confirm the information provided is accurate
Yes
No
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Paper art illustration depicting a school uniform order form with various clothing items and details for customization

When to use this form

Use this form when you need to collect uniform requests for a grade, a season, or the whole school. It helps uniform shop managers, office staff, and PTAs track sizes, quantities, and pickup options in one place. Parents can place orders during back-to-school rush, midyear replacements after growth spurts, or last-minute items before a field trip. You can set cutoffs, plan stock, and reduce email back-and-forth. For clubs and spirit wear, you can mirror this process with the Merchandise order form. If you coordinate photo day bundles or name badges, pair it with the Image order form or the Sports team photo order form to keep payments and deliveries aligned. The result: faster uniform orders and fewer mistakes.

Must Ask School Uniform Order Questions

  1. What is the student's full name and homeroom/grade?

    This lets you match each order to a specific child and classroom for easy distribution. It prevents mix-ups when students share last names.

  2. Which items and required color/house do you need?

    Listing each garment and the school-approved color or house ensures policy compliance. It also helps you prepare the right SKUs without follow-up.

  3. What size do you need for each selected item?

    Collecting size per item reduces returns and exchange requests. Prompting for youth/adult and fit (unisex or girls cut) gives your staff clear direction.

  4. How many of each item would you like?

    Quantities help you forecast inventory and bundle orders for families with multiple children. It speeds up picking, packing, and billing.

  5. How would you like to receive your order (student pickup, parent pickup, or shipping)?

    Delivery preference lets you plan distribution and capture addresses only when needed. It also sets expectations for timelines and any shipping fees.

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