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Security Log Form Template

Streamline Your Security Reporting with Ease

Tracking security events can be tedious, especially when you need accurate documentation in real-time. This Security Log Form Template is designed for security personnel looking to streamline their reporting process and ensure every incident is recorded clearly and efficiently. With this template, you can easily capture important details of security incidents, maintain compliance with regulations, and improve accountability within your team, all while ensuring WCAG-aligned labels for accessibility. Explore how this live template can enhance your security management efforts.

Use this Template (FREE) Live Preview
Date of log
Site or facility name
Post or area
Shift start time (HH:MM)
Shift end time (HH:MM)
Officer full name
Employee or badge ID
Supervisor on duty
Were scheduled patrols completed?
Yes
No
Patrol areas covered
Any unsecured doors or windows found?
Yes
No
System or alarm details
Any alarms triggered or system faults observed?
Yes
No
Any incidents to report?
Yes
No
Incident type
Please Specify:
Incident time (HH:MM)
Location of incident
Incident description
Actions taken
Authorities or emergency services notified?
Yes
No
Hazards noted
Please Specify:
Corrective actions completed?
Yes
No
Property condition at end of shift
Poor
Below average
Average
Good
Exceptional
Visitor or vendor details
Visitors or vendors on site?
Yes
No
Keys and access cards accounted for at end of shift?
Yes
No
Equipment issue details
Handover notes for next shift
Officer signature
Signed date
Equipment issues to report?
Yes
No
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Paper art illustration featuring a security log form with details for FormCreatorAI article

When to use this form

Use this daily activity log when you need a clear, time-stamped record of patrols, checks, and incidents across shifts. It helps guard teams, property managers, and safety officers at offices, hospitals, campuses, warehouses, and events capture alarms, access issues, visitor problems, and equipment faults. Clear entries speed handovers and support audits and investigations. If an event needs escalation, hand it off to an Incident report form and monitor follow-up in an Incident report tracking form. The result is faster response, fewer gaps between shifts, and better evidence when you review trends or brief stakeholders.

Must Ask Security Log Questions

  1. What happened, in your own words?

    Plain, factual detail reduces ambiguity and helps others understand the situation without guesswork. Specifics also make patterns easier to spot later.

  2. When did it start and end, including date, time, and time zone?

    Precise timing lets you match entries to CCTV, access control, and alarm data. It strengthens the chain of events and improves handovers.

  3. Where did it occur (site, building, area, room, or GPS)?

    Exact location speeds response and post-incident fixes, like repairing a door or adjusting patrol routes. It also helps identify hotspots over time.

  4. Who was involved or witnessed it (names, roles, contact, badge or ID)?

    Accurate identities enable follow-up, accountability, and timely statements. For law enforcement matters, these details can flow into a Police incident report form.

  5. What actions did you take and what follow-up is needed?

    This documents immediate mitigation and sets clear next steps for the next shift or management. It also supports compliance by showing how you resolved or escalated the issue.

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