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Fire Safety Inspection Checklist Form Template

Streamline Your Fire Safety Inspections with This Comprehensive Template

Keeping your facility safe from fire hazards can be overwhelming without the right tools. This Fire Safety Inspection Checklist Form Template assists fire inspectors in documenting critical information and ensuring compliance with safety standards. Use it to spot potential hazards, improve accountability, and streamline reporting, all while maintaining clear records for each inspection. It's designed with accessibility in mind, including WCAG-aligned labels, so you can focus on what matters most-safety. Explore the template to simplify your fire safety inspections!

Use this Template (FREE) Live Preview
Facility name
Site address
Inspection date
Inspector full name
Organization
Inspector email
Inspector phone
Occupancy type
Please Specify:
Smoke/heat detectors installed in required areas
Yes
No
Not applicable
Detectors tested and functional at the time of inspection
Yes
No
Not applicable
Fire alarm control panel powered and showing normal status
Yes
No
Not applicable
Audible and visual notification devices operational
Yes
No
Not applicable
Alarm system monitored by a central station
Yes
No
Unknown
Not applicable
Alarm inspection/service completed within the last 12 months
Yes
No
Unknown
Emergency lighting installed along egress routes and exits
Yes
No
Not applicable
Emergency lighting function test passes
Yes
No
Not applicable
Exit signs are illuminated, visible, and correctly oriented
Yes
No
Not applicable
Evacuation diagrams/maps are posted at exits
Yes
No
Not applicable
Testing records for emergency lighting and exit signs are current
Yes
No
Unknown
Not applicable
Extinguisher types and quantities are appropriate for hazards
Yes
No
Not applicable
Extinguishers are correctly located, mounted, and accessible
Yes
No
Not applicable
Gauges in the green; pins and seals intact; no visible damage
Yes
No
Not applicable
Monthly visual inspections documented on tags or logs
Yes
No
Unknown
Annual maintenance completed within the last 12 months
Yes
No
Unknown
Exit routes are clear and unobstructed
Yes
No
Not applicable
Exit doors open easily without keys or special knowledge
Yes
No
Not applicable
Fire doors self-close and latch properly
Yes
No
Not applicable
Fire door seals and hardware are intact and in good condition
Yes
No
Not applicable
Stairwells and corridors are free of storage
Yes
No
Not applicable
Combustible waste is managed and removed regularly
Yes
No
Not applicable
Storage maintained below sprinkler/deflector clearance
Yes
No
Not applicable
Flammable/combustible liquids stored in approved cabinets/containers
Yes
No
Not applicable
Smoking materials disposed of safely where applicable
Yes
No
Not applicable
Extension cords used only temporarily; no daisy-chaining
Yes
No
Not applicable
Electrical panels accessible with required clearance
Yes
No
Not applicable
Sprinkler system in service; control valves open and supervised
Yes
No
Not applicable
Sprinkler heads unobstructed, free of corrosion, paint, and damage
Yes
No
Not applicable
Inspection and testing records for water-based systems are current
Yes
No
Unknown
Not applicable
Standpipes and hose reels are accessible and in good condition
Yes
No
Not applicable
Kitchen hood suppression system serviced within the last 6 months (if applicable)
Yes
No
Not applicable
Written fire emergency plan is available on-site
Yes
No
Not applicable
Staff trained on alarm response and extinguisher use
Yes
No
Not applicable
Evacuation drill conducted within the last 12 months
Yes
No
Unknown
Not applicable
Fire safety logbook is complete and up to date
Yes
No
Not applicable
Hot work permit system in place when applicable
Yes
No
Not applicable
Hazards observed (select all that apply)
Please Specify:
Describe issues and locations
Overall compliance assessment
Poor
Below average
Average
Good
Exceptional
Corrective actions required
Priority level for corrective actions
High (immediate)
Medium (within 30 days)
Low (within 60-90 days)
Target completion date for corrective actions
Follow-up inspection required
Yes
No
Undecided
Site representative name and title
Site representative email
Inspector signature (type full name)
Signature date
I confirm the above findings were discussed with the site representative
Strongly disagree
Disagree
Neither agree nor disagree
Agree
Strongly agree
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Paper art illustration showcasing a fire safety inspection checklist form template.

When to use this form

Use this checklist before annual or quarterly fire inspections, when opening a new area, after renovations, or before high-occupancy events. It helps you, your facility team, and safety officers verify alarms, extinguishers, exits, signage, and emergency lighting, and record evidence with notes and photos. You can flag issues, assign fixes, and keep a clear audit trail for your AHJ or insurer. For a stronger safety program, pair this with the Lockout tagout inspection form when servicing energized equipment. If you standardize inspections across sites, the Quality control checklist form helps you keep procedures consistent and accountable.

Must Ask Fire Safety Inspection Checklist Questions

  1. Are all fire alarms, detectors, and pull stations tested and logged within the required interval?

    This confirms your life-safety systems work and that you have proof for regulators and insurers. Logs also reveal missed tests so you can schedule service before an incident.

  2. Are fire extinguishers present, accessible, within service date, and correctly rated for the hazards on site?

    This prevents gaps in coverage and ensures staff can respond to the most likely fire types. Service dates and visibility checks reduce failure and speed response.

  3. Are exit routes, doors, and emergency lighting clear, lit, and operable during power loss?

    Clear paths and working lights cut evacuation time and reduce panic. Testing these items helps you fix blocked doors, burned-out lamps, or failed batteries before they matter.

  4. Are electrical panels, cords, and equipment free of damage, overloading, and obstruction?

    Electrical faults are a leading fire source; this check finds hot spots early. Keeping panels accessible also speeds first-response and maintenance.

  5. Are combustibles stored safely and away from heat sources, with flammables in approved cabinets?

    Safe storage lowers ignition risk and keeps egress paths clear. If you manage kitchens, align these practices with the Food safety checklist form to control grease and waste hazards.

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