Supplier Evaluation Form Template
Easily Assess and Rate Your Suppliers for Better Choices
Choosing the right suppliers can be challenging and inconsistent evaluations can lead to costly mistakes. This Supplier Evaluation Form Template helps you streamline the process by offering a structured way to assess potential vendors effectively. You'll benefit from clear criteria, detailed performance metrics, and an easy method to compare different suppliers-all while ensuring compliance with industry standards. Take the first step toward smarter vendor management by exploring the live template.
When to use this form
Use this form whenever you need a clear, comparable view of vendor performance. Procurement, operations, and finance teams use it after onboarding, mid-contract, or before renewal to judge quality, delivery, cost, service, and risk. If finance is flagging billing errors, link evaluations to the Vendor invoice submission form to verify accuracy and cycle times. Before renewing terms, pair results with the Vendor agreement extension form to support extend-or-exit decisions. When screening a new partner, run this alongside the Stop & shop vendor application form to capture eligibility and expectations. The outcome: a trusted scorecard you can share with stakeholders to keep suppliers accountable, improve weak spots, and back every decision with evidence.
Must Ask Supplier Evaluation Questions
- What on-time delivery rate did you achieve over the last 90 days?
Timeliness affects inventory, production schedules, and customer promises. A concrete 90-day metric lets you spot trends fast and set corrective actions or penalties.
- How often did shipments meet the agreed quality specs on first pass?
First-pass yield shows process control and reduces rework and returns. Tracking this protects margins and highlights where audits or supplier training are needed.
- What is your average response time to critical support or corrective action requests?
Slow responses increase downtime and risk. This metric helps you evaluate service SLAs and decide who gets priority work.
- Can you provide a clear breakdown of total cost, including surcharges and freight?
A full landed cost prevents surprises and makes quotes comparable across vendors. It supports honest negotiations and better budgeting.
- Do you maintain required certifications and insurance, and can you share current proof?
Verified documents reduce compliance, safety, and legal risk. Record evidence and scores in the Vendor evaluation form to keep your standards consistent.
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