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Transcript Release Authorization Form Template

Streamline the process of releasing school transcripts

Processing transcript requests can be time-consuming and confusing for both schools and students. This Transcript Release Authorization Form Template simplifies the process, ensuring that students can easily authorize the release of their information. With this template, you get a customizable format that speeds up requests, maintains compliance with privacy regulations, and improves communication between your school and students, all while being user-friendly. Get started with our live template to make transcript requests effortless and efficient.

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Student full name
Date of birth
Student ID number (if known)
Previous name(s) used at this institution (if any)
Current mailing address
Email address
Phone number
Preferred contact method
Email
Phone
No preference
Type of transcript requested
Official (sealed)
Unofficial (electronic)
Both
Records to include
All available academic records
Undergraduate only
Graduate only
Doctoral only
Certificate/Non-degree only
Number of copies
Processing preference
Process now
Hold for current term grades
Hold for degree posting
Reason for request
Transfer admission
Employment
Licensing or certification
Graduate or professional school
Scholarship or financial aid
Personal records
Other
Please Specify:
Recipient name or organization
Recipient email for electronic delivery
Mailing address for transcript delivery (if mailing)
Preferred delivery method
Electronic to recipient email
Mail to mailing address
Hold for pickup
Typed signature of requester
Signature date
I authorize the release of my academic transcript as described above
Yes
No
{"name":"Student full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Student full name, Date of birth, Student ID number (if known)","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration depicting a transcript release authorization form for FormCreatorAI article

When to use this form

Use this form when you need your school to send an official transcript to a college, employer, licensing board, or scholarship. It also helps when you are transferring to another school or returning after a gap; the registrar can deliver records fast if you give clear consent and delivery details. If you also need immunizations, test scores, or letters, add a request through the Document request form. Planning a move? Pair this with a Transfer request form to keep admissions on track. When you waive privacy rights for recommendations, include a FERPA Waiver form so reviewers can see the records the way they need.

Must Ask Transcript Release Authorization Questions

  1. What is the student's full legal name, date of birth, and any former names?

    This identifies the correct record and prevents sending someone else's information. Former names and a student ID, if known, help the registrar find your file fast.

  2. Which records are you authorizing us to release, and for what date range?

    Specifying transcript type and dates limits what gets shared to only what is needed. It reduces back-and-forth and ensures compliance with privacy rules.

  3. Who is the recipient, and how should we deliver the transcript, including deadline and number of copies?

    Complete recipient details (name, department, address or secure email) ensure on-time delivery. A deadline lets staff prioritize and choose the right delivery method.

  4. Do you consent under FERPA to release these records to the named recipient?

    Explicit consent satisfies legal requirements and protects your rights. It also confirms whether you waive the right to review related recommendations, if applicable.

  5. If you are not the student, what is your relationship and what proof of authority will you provide?

    Verifying your authority prevents unauthorized access and speeds approval. For caregivers acting temporarily, provide documentation such as a Temporary guardianship form.

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