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Contract Change Order Form Template

Streamline Your Construction Changes Effectively

When unexpected changes disrupt your construction projects, it's essential to manage updates swiftly and accurately. This Contract Change Order Form template is designed to help you, whether you're a contractor or a project manager, navigate modifications seamlessly and keep your project on track. With this template, you can quickly document necessary adjustments, maintain clear communication with clients, ensure compliance with agreements, and boost overall efficiency. Start using this customizable form to enhance your workflow now.

Use this Template (FREE) Live Preview
Project name
Contract number or ID
Change order number
Original contract date
Change title or subject
Change category
Customer request
Design change
Unforeseen conditions
Code or regulatory requirement
Value engineering
Correction of error or omission
Scope clarification
Other
Please Specify:
Reason for change
Detailed description of the change in scope
Effective date of this change
Has required prior written notice been provided per the contract?
Yes
No
Cost impact
Increase
Decrease
No cost impact
Net change amount for this change (enter currency and amount)
Revised contract sum after this change
Payment terms for this change
Due upon approval
Included in next progress payment
Due upon completion of changed work
Schedule impact
Adds days
Reduces days
No schedule impact
Number of calendar days changed (enter 0 if none)
Revised substantial completion date
Work start authorization for the change
Proceed immediately
Proceed upon written approval
Do not proceed
Submitting party role
Owner/Client
Contractor
Subcontractor
Architect/Engineer
Consultant
Other
Please Specify:
Submitting party company name
Submitting party contact full name
Submitting party email
Submitting party phone
Authorized signature (type full name)
Date signed
Confirm the information provided is accurate to the best of your knowledge
Yes
No
{"name":"Project name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Project name, Contract number or ID, Change order number","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration related to contract change order form template and FormCreatorAI for an informative article

When to use this form

Use this form when you need to adjust scope, price, or schedule after both parties have signed the contract. Common cases include an owner adding fixtures, an engineer revising specs, or hidden site conditions that require extra work. You and your client benefit from a clear record of what changes, why, and how it affects cost and time, so work can continue without dispute. If you are logging field requests before pricing, start with a Work order request form and convert approved items here. When the change departs from the original specification, pair this with a Deviation request form for design approval. For construction projects, you can capture site-specific details with the Construction change order form.

Must Ask Contract Change Order Questions

  1. What specific work is changing, and which specs, drawings, or locations does it affect?

    Clear scope details prevent scope creep and rework. Referencing exact documents and areas ensures crews build the right thing the first time.

  2. Who requested the change, and why is it needed now?

    Capturing the origin and reason creates an audit trail and helps you prioritize. It also signals whether the change is client-driven, code-related, or due to unforeseen conditions.

  3. What is the cost impact, including labor, materials, equipment, taxes, and markup?

    A full breakdown speeds approval and reduces disputes later. If you need quotes to support pricing, gather them with the Bid proposal form.

  4. What is the schedule impact, including added days and affected milestones?

    Stating dates and dependencies helps you coordinate crews and manage downstream trades. It also flags critical path risks so you can negotiate time extensions.

  5. Which approvals are required, and what are the sign-off and effective dates?

    Identifying decision makers shortens cycle time and keeps work compliant. After approval, release field instructions through the Job work order form.

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