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Vendor Registration Form Template

Streamline Your Vendor Onboarding Process Today

Struggling to keep track of vendor details for your events? This vendor registration form template simplifies the onboarding process for event planners and business owners, ensuring you gather all the essential information effortlessly. With this customizable form, you can collect contact information, service offerings, and relevant documentation from vendors, suppliers, or service providers, making it easier to select the right partnerships for your events. Plus, its user-friendly design helps you stay organized and compliant with regulatory requirements, all while providing a seamless experience for your vendors. Explore the live template to get started!

Use this Template (FREE) Live Preview
Legal business name
Doing business as (DBA)
Business type
Corporation (C-Corp)
Corporation (S-Corp)
LLC
Partnership
Sole proprietor
Nonprofit
Government/Agency
Other
Please Specify:
Company registration number
Tax ID / EIN or local equivalent
Company website or portfolio URL
Primary industry categories
Please Specify:
Primary contact full name
Job title
Work email
Work phone
Business street address line 1
Business street address line 2
City
State/Province/Region
Postal/ZIP code
Country
Regions you can service
Local
Regional
National
International
Remote/Online
Will you provide a current W-9 (US) or applicable tax form?
Yes
No
US tax classification (if applicable)
Please Specify:
Do you carry general liability insurance?
Yes
No
General liability policy number (if applicable)
General liability policy expiration date (if applicable)
Compliance and security certifications (if any)
ISO 9001
ISO 14001
ISO 27001
SOC 2
GDPR compliant
HIPAA compliant
PCI DSS
None
Other
Please Specify:
Preferred payment method
ACH/Bank transfer
Wire transfer
Check
Credit card
Other
Please Specify:
Currency for invoicing
USD
EUR
GBP
CAD
AUD
Other
Please Specify:
Accepted payment terms
Due on receipt
Net 7
Net 15
Net 30
Net 45
Net 60
Other
Please Specify:
Remittance email
Bank name (if ACH/Wire)
Account holder name (if ACH/Wire)
Routing number (if ACH - US)
Account number (if ACH/Wire)
SWIFT/BIC or IBAN (if Wire/International)
Remittance address (if mailing checks)
Account type (if ACH/Wire)
Checking
Savings
Other
Please Specify:
Brief description of products/services
Ownership and diversity classifications
Conflict details (if applicable)
Client references (names, organizations, and contact details)
Any conflicts of interest to declare?
Yes
No
I certify that the information provided is accurate to the best of my knowledge.
Yes
No
I agree to comply with the organization's supplier code of conduct and applicable policies.
Yes
No
Authorized representative name (typed signature)
Signature date
I consent to be contacted regarding this registration.
Yes
No
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Paper art illustration showcasing a vendor registration form template for FormCreatorAI article

When to use this form

Use this template when you need to onboard new suppliers, contractors, or event vendors fast with less back-and-forth. It helps procurement and operations screen applicants, while finance gathers details needed for compliance and payouts. Collect legal names, tax IDs, contacts, insurance, and product or service info in one pass, so you can verify and route them to the right approval flow. If you work across many categories, start here, then qualify with a Vendor evaluation form. For food or market sellers, send a Food vendor application form instead. After approval, hand off to your AP team using a New vendor setup form to capture banking and remit-to details. Supplying a specific retailer? Point applicants to the Stop & shop vendor application form.

Must Ask Vendor Registration Questions

  1. What is your legal business name and any DBA?

    Matching the legal name to tax records prevents payment and compliance errors. Including a DBA ensures purchase orders and contracts use the name your team will recognize.

  2. What is your tax ID (EIN or VAT) and tax classification?

    This supports tax compliance and helps you assign the right forms and withholding. It also speeds vendor setup by reducing back-and-forth with finance.

  3. Who is the primary contact for this account (name, title, email, phone)?

    Clear contact details keep onboarding moving when questions arise. You can route approvals and POs to the right person from day one.

  4. What products or services do you offer, along with lead times, MOQs, and service regions?

    Scope and capacity data help buyers assess fit, plan timelines, and avoid stockouts. It also drives accurate routing to category managers.

  5. Do you hold required licenses, certifications, and insurance, and can you upload proof?

    Collecting documents up front reduces risk and speeds compliance reviews. It also builds a clean audit trail for future renewals.

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