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Daily Field Report Form Template

Streamline Your Daily Reporting with Ease

Keeping track of daily activities on fieldwork can be challenging and time-consuming. This template is designed for project managers, team leaders, and field crews looking to capture essential details efficiently. With this daily field report form, you can document work progress, track employee hours, and ensure safety compliance all in one convenient place, making reporting simpler and more accurate. Experience the benefits of structured data collection and reduce errors with our intuitive, user-friendly template-try it out now!

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Report date
Reporter name
Role or title
Company or contractor
Project or job name
Job or work order number
Site location or address
Weather today
Temperature range
Below 0C / 32F
0-10C / 32-50F
11-20C / 51-68F
21-30C / 69-86F
31-40C / 87-104F
Above 40C / 104F
Not applicable
Ground and access conditions
Dry
Damp
Wet
Muddy
Icy/Snow
Obstructed access
Not applicable
Weather impact on work
No impact
Minor delays
Moderate delays
Major delays
Work stopped
Not applicable
Crew size on site
Total labor hours
Shift start time
Shift end time
Trades present
Please Specify:
Areas or locations worked
Tasks performed today
Percent of plan completed today
0-20%
21-40%
41-60%
61-80%
81-99%
100% complete
Not applicable
Overall progress vs schedule
Ahead of schedule
On schedule
Behind schedule
Not applicable
Unsure
Key equipment used
Please Specify:
Equipment issues
None
Minor issue (no downtime)
Minor issue (with downtime)
Major issue
Not applicable
Materials delivered today
Materials installed or used
Material stock status
Adequate stock
Low stock
Out of stock
Not applicable
Daily toolbox talk conducted
Yes
No
PPE compliance
All compliant
Most compliant with reminders
Some non-compliance corrected
Serious non-compliance
Not applicable
Any incidents or near misses
Yes
No
Incident or near miss details (if any)
Inspections completed today
None
Safety inspection
Quality inspection
Both safety and quality
Not applicable
Quality issues observed
None
Minor punch items
Rework required
Work stopped due to quality
Not applicable
Estimated lost time (hours)
Constraints or blockers
Corrective actions taken
Support or decisions needed
Delays encountered
Please Specify:
Photo references or links
Additional notes
Photos captured today
Yes
No
Client or GC representative on site
Sign-off name
Signature
Signature date
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Paper art illustration representing a daily field report form template and its features.

When to use this form

Use this template when crews, inspectors, or reps complete work on site each day. It fits construction shifts, utility repairs, facility maintenance, environmental sampling, installs, and service calls. You capture who was present, hours, tasks done, materials used, photos, and any risks. Supervisors and project managers get a same-day status they can act on, reducing back-and-forth and delays. For a brief end-of-day summary that is not site specific, try the EOD Form. If leadership needs a weekly rollup, pair it with the Weekly report form. Sales teams tracking visits may prefer the Agent productivity report form.

Must Ask Daily Field Report Questions

  1. Which site did you work at and when?

    Precise location, date, and time make your log auditable and easy to match with schedules. This reduces disputes about attendance and helps dispatch plan the next visit.

  2. What tasks did you complete today?

    Clear task results show progress against the plan and support billing. They also reveal blockers early so you can adjust resources.

  3. How many hours did each crew member work?

    Individual hours keep payroll and compliance accurate. They also align with the Weekly timesheet and progress report form for clean weekly rollups.

  4. What materials or equipment did you use or request?

    Tracking usage and needs protects inventory and job costs. It lets purchasing act before stockouts delay the next shift.

  5. Were there any incidents, delays, or safety risks?

    Capturing issues the same day enables quick fixes and creates a defensible record. Photos and details help safety teams and clients verify what happened.

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