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Substitute Teacher Reporting Form Template

Streamline substitute reporting and enhance communication

Tracking substitute teacher performance shouldn't add to your administrative burden. This Substitute Teacher Reporting Form Template helps school administrators efficiently gather essential notes from substitute teachers, ensuring clarity on lessons delivered and student interactions. By using this template, you can simplify reporting, enhance communication between regular and substitute staff, and improve lesson continuity-all while keeping documentation organized. Additionally, this form is designed with WCAG-aligned labels for accessibility, making it easy for everyone to use. Tap into the live template to see its benefits firsthand.

Use this Template (FREE) Live Preview
Date of assignment
School or site name
Teacher being covered
Your full name
Your email address
Grade level(s) taught today
Please Specify:
Subject(s) taught today
Were lesson plans available?
Yes
No
Topics and activities completed
Were lesson plans followed?
Fully
Partially
Not at all
Not applicable
Total students present across classes (enter a number or brief note)
Overall student behavior today
Poor
Below average
Average
Good
Exceptional
Brief incident details (student initials only, actions taken, outcomes)
Any incidents requiring office referral or nurse visit?
None
Office referral
Nurse visit
Both
Notes about room, materials, or technology
Classroom condition on arrival
Poor
Below average
Average
Good
Exceptional
Notes for the returning teacher
Actions required from administration (if any)
Parent/guardian contact recommended
Follow-up on incident report
Verify attendance/absences
Technology issue to address
Room supplies to restock
Facility/maintenance request
None
Other
Please Specify:
How likely are you to substitute for this class again if asked?
0 Not at all likely
1
2
3
4
5 Extremely likely
Arrival time (e.g., 8:00 AM)
Departure time (e.g., 3:15 PM)
Signature (type your full legal name)
Date signed
{"name":"Date of assignment", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Date of assignment, School or site name, Teacher being covered","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration showcasing a substitute teacher reporting form template for FormCreatorAI article

When to use this form

Use this form after you cover a class for a period, a full day, or several days. It gives the classroom teacher a clear snapshot of what you taught, who was present, and what needs attention next. It is useful in core subjects, labs, specials, and support rooms. Capture attendance, lesson progress, behavior highlights, and any tech or room issues. If an incident needs admin action, attach the Discipline referral form. When you notice patterns, reference the Student behavior tracking form so the team can compare notes. Typical cases include a fire drill that cut into second period, a quiz started but not finished, or a Chromebook cart that failed. Your report helps the next class start ready, not guessing.

Must Ask Substitute Teacher Reporting Questions

  1. What lessons or activities did you complete, and what should continue next class?

    This keeps instruction continuous and prevents re-teaching or gaps. If an administrator observed the class, attach notes with the Lesson observation form to add context.

  2. Which students were absent, tardy, or left early?

    Accurate attendance guides make-up work and timely follow-ups with families or the office. It also documents who missed assessments or key instructions.

  3. How did students behave, and who deserves praise or needs follow-up?

    Behavior notes help the teacher reinforce positives and address concerns quickly. Specific names and moments make next steps fair and targeted.

  4. Did any incidents occur that require an office referral or safety report?

    Clear, time-stamped details ensure the right process and support are triggered. This protects students and staff and creates a reliable record.

  5. Were there any issues with materials, technology, or room access the teacher should know?

    Practical snags can derail the next lesson; a quick note helps prevent repeat delays. Mention any accommodations or supports you used so the teacher can adjust plans.

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