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Donation Request Form Template

Effortlessly Capture and Manage Donation Requests

Struggling to gather donations for your nonprofit or charity? This Donation Request Form Template is designed especially for organizations like yours, enabling you to streamline the donation request process. With this template, you can easily collect essential information, track donation progress, and communicate effectively with potential donors, maximizing your outreach and impact. Plus, it's WCAG-aligned to ensure accessibility for all users. Explore the live template to start collecting donations today!

Use this Template (FREE) Live Preview
Organization legal name
Tax ID / EIN or charity number
Primary contact full name
Contact email
Contact phone
Organization type
Registered charity/501(c)(3)
School
Community group
Individual
Business
Other
Please Specify:
Event or campaign name
Event or campaign date
Brief description and purpose
Expected attendance or reach
Under 50
50-199
200-499
500-999
1,000-4,999
5,000+
Not applicable
Type of donation requested (select all that apply)
Monetary grant
Gift card or certificate
Product or merchandise
In-kind service
Raffle or auction item
Food or beverage
Venue space
Volunteer support
Other
Please Specify:
Requested amount or estimated value
Under $100
$100-$249
$250-$499
$500-$999
$1,000-$4,999
$5,000+
Open to donor's discretion
Deadline to receive the donation
How will the donation be used?
Preferred fulfillment method
Digital delivery
Physical pickup
Shipping (recipient pays)
Shipping (donor pays)
No preference
Have you received support from us before?
Yes
No
Date of last support (if applicable)
Will you provide a tax receipt or acknowledgment letter?
Yes
No
Recognition opportunities offered
Logo on materials
Social media mention
Website link
On-stage thanks
Booth or table
Email newsletter mention
Tax receipt
None
Other
Please Specify:
How likely are you to publicly acknowledge our support?
Very unlikely
Unlikely
Neutral
Likely
Very likely
Authorized representative full name
Signature date
I certify that the information provided is accurate and that I am authorized to submit this request
Strongly disagree
Disagree
Neither
Agree
Strongly agree
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Paper art illustration depicting a donation request form design for FormCreatorAI article

When to use this form

Use this template when you need a consistent way to review and manage asks for cash or in-kind support. It helps nonprofits, schools, teams, and companies that field frequent requests for sponsorships, raffle items, or grants. Add fields for mission fit, event details, and impact so you can triage quickly, route to approvers, and set clear timelines. If gifts support an auction or gala, pair it with a Silent auction donation form to collect item details and restrictions. After you award or decline, link responses to a Donation tracking form to prevent duplicates and report outcomes.

Must Ask Donation Request Questions

  1. What type of support are you requesting, and what is the amount or estimated value?

    This sets scope and budget so you can match the ask to available funds or inventory. If the request involves lodging, the Hotel donation request form helps capture room nights, dates, and restrictions.

  2. How will the funds or items be used, and who will benefit?

    Use details about the program, event, and audience to evaluate mission fit and impact. Clear outcomes make approvals faster and improve reporting later.

  3. What are the key dates, including the deadline, event date, and delivery window?

    Timing lets you plan lead time, shipping, and internal reviews. It also helps you prioritize urgent needs without missing long-term opportunities.

  4. Can you provide required documents (e.g., 501(c)(3) letter, W-9, sponsorship packet)?

    Documentation verifies eligibility and reduces back-and-forth. It speeds accounting and ensures compliance with company policies.

  5. What is your preferred delivery method, and can you accept online payment?

    Knowing pickup, shipping, or digital delivery avoids delays and extra costs. If you take cards, a Stripe donation form streamlines secure payment collection and receipts.

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