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Silent Auction Donation Form Template

Streamline your fundraising efforts with our intuitive Silent Auction Donation Form

Are you struggling to gather items for your silent auction? This Silent Auction Donation Form Template is designed to help non-profits, schools, and community organizations effortlessly collect valuable donations and enhance their fundraising events. By using this template, you can simplify the donation process, attract more contributors, and clearly communicate the impact of each gift. Plus, it's fully customizable and WCAG-aligned for accessibility. Start by utilizing the live template to maximize your auction's potential.

Use this Template (FREE) Live Preview
Full name
Organization or business name (if applicable)
Email address
Phone number
Mailing address
What type of donor are you?
Individual
Organization/Business
Foundation
Other
Please Specify:
Item title or name
Item description
Estimated fair market value (numeric)
Any restrictions or blackout dates
Expiration date (if applicable)
Redemption or pickup instructions for the winning bidder
Minimum bid or reserve amount (if any)
Item type
Physical item
Digital item or certificate
Service or experience
Gift basket or bundle
Artwork
Other
Please Specify:
How will we receive the donated item?
I will deliver it
Please arrange pickup
I will ship by mail/courier
Digital delivery by email
Provide certificate at event
To be arranged
Recognition preference
Use my/our name
List as Anonymous
Contact me before acknowledging
How should your name appear in materials? (if recognized)
Send tax receipt by
Email
Mail
No receipt required
I am authorized to make this donation on behalf of myself or my organization.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
Signature
Date
Additional notes or special instructions
May we contact you about future events or opportunities?
Yes
No
{"name":"Full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full name, Organization or business name (if applicable), Email address","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Colorful paper art illustration depicting a silent auction donation form template for FormCreatorAI.

When to use this form

Use this form when you are gathering donated items for a gala, school auction, or community fundraiser. It helps your team collect the donor's info, item details, fair market value, any restrictions, and delivery timing. Event chairs, procurement volunteers, and finance staff benefit from clear data and fewer back-and-forth emails. Sponsors and local businesses can submit gift certificates, baskets, or experiences in minutes. You can also log non-cash gifts alongside an existing In-kind donation form. If some supporters prefer to give money instead of goods, point them to a simple Virtual tip jar form. The result is faster approvals, a cleaner catalog, and accurate receipts.

Must Ask Silent Auction Donation Questions

  1. What is your organization or donor name and contact information?

    We need accurate details to thank you, confirm pickup, and answer questions fast. Clean contact data also ensures tax receipts reach the right person.

  2. What item are you donating, including a clear description and any restrictions?

    Specifics help us catalog the lot and set bidder expectations. Listing blackout dates, expiration, or usage limits prevents disputes on event night.

  3. What is the fair market value and your suggested starting bid?

    Value guides acknowledgments and helps price the item to drive bids. A starting bid protects brand value and aligns with your expectations.

  4. How and when will the item be delivered or available for pickup?

    Knowing logistics and timing lets us plan storage and display. It also helps us match winners with fulfillment dates right after the event.

  5. How would you like to be recognized, and do you need a receipt or acknowledgment letter?

    Recognition preferences shape signage, programs, and thank-you messages. If you need documentation, we can track it in the Donation tracking form for smooth follow-up.

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