Facility Request Form Template
Streamline tenant requests for maintenance and repairs
Managing facility requests can be a hassle, especially when maintenance issues arise unexpectedly. This template is designed to help property managers and tenants clearly communicate repair or improvement needs, ensuring a swift resolution. With an easy-to-use layout, customizable fields, and WCAG-aligned labels for accessibility, you can efficiently track requests, improve response times, and enhance tenant satisfaction. Explore how this facility request form can simplify your processes and keep your property in top shape.
When to use this form
Use this form to request rooms, setup, or support for your building or campus. It helps facility teams schedule work, allocate staff, and confirm costs and timelines. Submit it when you need a conference room for training, a lecture hall for an event, extra chairs and staging, HVAC adjustments, or badge access. It also fits moves, signage, or cleaning after a program. For broken equipment or leaks, use the Repair order form. If you need a one-off scoped task from maintenance or contractors, see the Job work order form. When your need changes a process or floor plan, route it through the Change management report form. Clear details here speed approvals and reduce back-and-forth.
Must Ask Facility Request Questions
- What facility location and room number is involved?
Precise location lets the team dispatch the right staff and tools without delay. It also ensures access, permits, and wayfinding are set before work begins.
- What is the purpose and desired outcome?
Stating the need (event, move, setup, access, or service) helps scope effort and avoid rework. Clear outcomes let the team confirm success criteria and costs up front.
- What date, time, and deadline apply?
Timing helps schedule crews, deliveries, and building services to avoid conflicts. It also protects critical events by reserving windows and overtime if needed.
- What resources or setup do you require?
List furniture counts, AV, power, staging, signage, cleaning, and access needs to plan labor and materials. If the request falls outside standards, use the Deviation request form to document exceptions.
- Who is the requester, on-site contact, and budget code?
Contacts speed approvals and day-of coordination. A budget code or cost center authorizes work and prevents billing delays.
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