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Construction Change Order Form Template

Streamline your construction project updates with ease

Managing changes in construction projects can be a hassle, especially when timing is critical. This free Construction Change Order Form template helps contractors like you formalize project changes effectively and efficiently. You'll save time with customizable options, enhance transparency with detailed documentation, improve communication with clients, and ensure compliance with industry standards-all in a user-friendly format. Explore the live template and simplify your workflow.

Use this Template (FREE) Live Preview
Change Order Number
Date of Change Order
Original Contract Number or Purchase Order
Project Name
Project Location (Address or Site)
Owner or Client Company
Contractor Company
Requested By
Owner/Client
Contractor
Subcontractor
Architect/Engineer
Other
Please Specify:
Reason for Change
Owner request
Unforeseen site condition
Design change or clarification
Code or inspection requirement
Substitution or value engineering
Coordination or conflict resolution
Allowance reconciliation
Other
Please Specify:
Description of Change in Scope
Related Drawing, Specification, or Detail References
Reference IDs (e.g., RFI, CCD, ASI, SOR)
Affected Trades
Please Specify:
Cost Classification
Additive (increase)
Deductive (decrease)
No cost change
Pricing Method
Lump sum
Time and materials (T&M)
Unit price
Allowance adjustment
Not priced yet
Does sales tax apply to this change?
Yes
No
Not applicable
Is work authorized to proceed prior to final approval?
No
Yes - at risk of nonpayment
Yes - per emergency direction
Labor Cost
Material Cost
Subcontractor or Vendor Cost
Equipment and Other Costs
Overhead and Profit
Sales Tax Amount
Net Change by This Change Order
Previous Contract Sum Before This Change
New Contract Sum Including This Change
Cost Notes or Breakdown (if needed)
Currency
USD
EUR
GBP
CAD
AUD
Other
Please Specify:
Number of Calendar Days Added or Subtracted
Revised Substantial Completion Date
Schedule Impact Notes or Phasing Details
Schedule Change
No change
Add days
Subtract days
Weekend or night work only (no day change)
All other terms and conditions of the original contract remain unchanged
Yes
No
Links to Supporting Documents (if any)
I certify the information provided is accurate and complete to the best of my knowledge
Yes
No
Full Name
Company
Title or Role
Email
Phone
Typed Signature (Name)
Date Signed
Approver Full Name
Company
Title or Role
Email
Typed Signature (Name)
Date Signed
Authorizer Full Name
Company
Title or Role
Email
Typed Signature (Name)
Date Signed
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Paper art illustration related to construction change order form template and FormCreatorAI article

When to use this form

Use this form when the project scope, materials, price, or schedule needs a change after the contract is signed. General contractors, subs, and owners use it to log a clear description, the reason, the cost, and time impact so everyone agrees before work proceeds. Common situations include owner upgrades, unforeseen site conditions, design revisions, or material substitutions. If the change also amends contract terms, pair it with a Contract change order form. Once approved, you can assign tasks and keep crews moving with a Work order request form. The outcome is a dated, signed record that protects margins, aligns expectations, and keeps the job on schedule.

Must Ask Construction Change Order Questions

  1. What exactly is changing in scope, location, or materials?

    Specifics help crews know what to build and what to leave as-is. Clear detail reduces rework, RFIs, and disputes in the field.

  2. Why is this change needed, and who requested it?

    Reason and requester create traceability and clarify risk. This context informs who may bear cost or time under the contract.

  3. What is the cost impact and pricing method (lump sum or time and materials)?

    Stating both ensures apples-to-apples review and budget control. Request a line-item breakdown similar to a Bid proposal form to verify labor, materials, and markup.

  4. How will this change affect the schedule and critical path?

    Quantify added days and list affected milestones to plan sequencing and deliveries. This helps you adjust the schedule and notify stakeholders early.

  5. Which drawings, RFIs, submittals, or photos are attached to support the change?

    Attachments show the basis for the decision and speed approvals. For material or spec changes, reference a Construction submittal form to keep documentation consistent.

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