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Deviation Request Form Template

Streamline Your Approval Process with Our Deviation Request Form

If your project requires adjustments from previously agreed specifications, you need a clear and efficient way to document those changes. This deviation request form template is designed to help you and your team submit, review, and approve deviations promptly. By using this template, you'll ensure compliance with industry standards, facilitate better communication between teams, and keep project timelines on track, all while maintaining detailed records. Explore the live template to simplify your deviation requests today.

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Requester full name
Work email
Department or team
Project or work order
Date of request
Part or component name/ID
Drawing, specification, or procedure number
Type of deviation
Specification deviation
Material substitution
Dimension out of tolerance
Process deviation
Document deviation
Packaging or labeling deviation
Other
Please Specify:
Deviation duration
One-time only
Temporary
Permanent
Unknown
Effective start date
Planned end date (if temporary)
Quantity or lot affected
Describe the deviation
Justification or technical rationale
Links to drawings, photos, or supporting documents
Proposed disposition
Use as is
Rework
Repair
Scrap
Alternative process
Other
Please Specify:
Potential impact areas (select all that apply)
Please Specify:
Form, fit, or function impact (select all that apply)
Form
Fit
Function
Does not affect
Does this deviation affect customer requirements or regulatory compliance?
Yes
No
Unknown
Not applicable
Overall risk level
Low
Medium
High
Unknown
Risk controls or mitigations
Verification or validation method (select all that apply)
Inspection
Measurement
Functional test
Sample testing
Documentation review
First article
None
Other
Please Specify:
Is customer approval required for this deviation?
Yes
No
Not applicable
Engineering approver name
Quality approver name
Requester signature (type full name)
Signature date
I confirm the information provided is accurate to the best of my knowledge
Yes
No
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Paper art illustration depicting a deviation request form for FormCreatorAI article.

When to use this form

Use this form when someone needs a temporary or permanent exception to an approved plan, spec, or process. Typical cases include substituting materials, accepting a nonconforming part, adjusting tolerances, or changing a construction detail. It helps project managers, quality teams, and suppliers document the request, the reason, and the impact so you can decide fast and keep records clear. If the exception will alter contract terms later, pair this with a Work change order form. When field work is required to implement the exception, attach a Work order request form so crews can schedule it. For vendor proposals tied to the change, reference the Construction bid form to capture pricing and scope.

Must Ask Deviation Request Questions

  1. What requirement, drawing, or specification are you deviating from, including the exact reference?

    Clear references let reviewers find the rule and check compliance. It reduces back-and-forth and avoids approving the wrong item.

  2. Why is this deviation needed, and what risk or issue does it address?

    Stating the reason shows value versus risk and helps assess urgency. It also reveals if a root cause or corrective action is needed.

  3. What is the scope and duration (one-time, lot, or project-wide), with start and end dates?

    Boundaries and timing prevent scope creep and align teams on when the exception applies. Dates also help auditors and downstream crews plan work.

  4. What are the expected impacts on cost, schedule, quality, and safety?

    Quantifying impact supports better decisions and budget control. If the change requires field tasks, tie the work to a Job work order form so you can schedule and track it.

  5. Which approvals and supporting documents are attached, and who must sign?

    Evidence speeds reviews and strengthens the audit trail. Listing required signers makes routing clear and reduces cycle time.

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