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Participation Waiver And Release Form Template

Streamline your event with a comprehensive waiver form

Handling liabilities can be daunting, but with the right waiver, you can protect your organization with confidence. This participation waiver and release form template is designed for event organizers, helping you ensure participants understand the risks and agree to waive certain rights. Creating a clear legal boundary can help you reduce liability, improve transparency, safeguard your event, and foster trust with participants. Feel free to explore this live template and customize it for your needs.

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Participant full name
Date of birth
Email address
Mobile phone number
Emergency contact full name
Emergency contact relationship
Emergency contact phone
Are you under 18 years old?
Yes
No
Organizer or host name
Program or activity name
Activity date
Activity location
Do you have any medical conditions that may affect participation?
Yes
No
If yes, please list relevant medical conditions
Allergies (food, medication, environmental)
Current medications
Primary physician name (optional)
Primary physician phone (optional)
Do you consent to receive emergency medical treatment if needed?
Yes
No
Do you have personal health insurance?
Yes
No
Health insurance provider (optional)
Policy number (optional)
If yes, please describe the accommodations needed
Do you require any accommodations to participate?
Yes
No
I understand participation involves inherent risks and I choose to assume those risks.
Yes
No
I release and hold harmless the Organizer and its representatives from liability to the extent permitted by law.
Yes
No
I agree to follow all rules, safety guidelines, and instructions during the activity.
Yes
No
I confirm I am physically able to participate in this activity.
Yes
No
I consent to the collection and use of my personal data for administering participation and safety communications.
Yes
No
Photo and video permission preference
Consent to internal and external use (including marketing)
Consent to internal use only (no external marketing)
Do not consent to any photo or video use
Not applicable
Parent or guardian full name (if participant is under 18)
Parent or guardian phone (if participant is under 18)
As the parent or guardian of the minor named above, I consent to their participation and agree to the terms of this waiver.
Yes
No
I have read and agree to the waiver and release terms provided by the Organizer.
Yes
No
Participant signature
Participant signature date
Parent or guardian signature (if participant is under 18)
Parent or guardian signature date
I certify that the information provided in this form is accurate and complete.
True
False
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Paper art illustration depicting a participation waiver and release form for FormCreatorAI article

When to use this form

Use this waiver before any activity where people face physical risk, travel, or property exposure. It fits community fun runs, fitness classes, field trips, volunteer days, and vendor-led demos. If you manage a gym or class, pair it with the Fitness center waiver form. For guided outings like paddles or trail rides, the Canoe rental waiver form and the Horseback riding waiver form show how to tailor risk and equipment language. Event organizers, instructors, and school staff reduce disputes and set clear expectations. Participants confirm they understand the risks, share key health details, and agree to rules. You get signed records for insurance, incident follow-up, and check-in workflows.

Must Ask Participation Waiver And Release Questions

  1. What is your full name, date of birth, and contact information?

    This ties the signature to the right person, verifies age for consent needs, and gives you a way to reach them with updates or issues. Accurate identity details also help match rosters, attendance, and any incident reports.

  2. Do you have any medical conditions, allergies, or current medications we should know about?

    This helps you plan accommodations and brief staff on response steps. It reduces risk and speeds care if something happens during the activity.

  3. Who should we contact in an emergency, and what is their phone number?

    A reliable contact speeds decisions when seconds matter. It also shows due diligence, which supports your risk management and insurance reporting.

  4. Do you understand the risks of this activity and agree to release, indemnify, and hold the organizer harmless?

    This core acknowledgment sets clear expectations and documents informed consent, which improves enforceability. If travel is involved, align the language with the Travel disclaimer and insurance waiver form to cover trip-related exposures.

  5. If the participant is under 18, does a parent or legal guardian consent and agree to these terms?

    Minor participation often requires parental consent, and documenting it prevents disputes. It also ensures an adult accepts the risks and financial responsibility on the minor's behalf.

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