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Gaming Clans Application Form Template

Streamline Your Gaming Clan Recruitment Process

Struggling to find the right players for your gaming clan? This Gaming Clans Application Form template helps you effectively collect applications, screen potential members, and onboard recruits seamlessly. You'll benefit from clear, organized submissions, customizable questions to match your clan's needs, and an easy way to store and manage applicant data. Plus, it's designed with WCAG-aligned labels for accessibility, ensuring all players can apply. Dive in and start building your dream team today.

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Full name
Preferred display name or gamertag
Email address
Discord tag (e.g., Username#1234)
Primary platform(s) you play on
PC
PlayStation
Xbox
Nintendo Switch
Mobile
Cloud gaming
Other
Please Specify:
Region or server
North America (NA)
Europe (EU)
Latin America (LATAM)
Asia-Pacific (APAC)
Middle East and Africa (MEA)
Oceania
Other/Multiple regions
Time zone (e.g., UTC-5, PST, CET)
Typical play times (select all that apply)
Weekday mornings
Weekday afternoons
Weekday evenings
Weekday late nights
Weekend mornings
Weekend afternoons
Weekend evenings
Weekend late nights
Hours available to play per week
Less than 5
5-10
11-15
16-20
21-30
31-40
More than 40
Varies week to week
Age band
Under 18
18-24
25-34
35-44
45-54
55-64
65+
If you are under 18, do you have parent/guardian consent to join and participate?
Yes
No
Primary game(s) you are applying for
Please Specify:
Primary role(s)
Please Specify:
Current rank or skill rating (include season/region if relevant)
Competitive experience level
None
Casual only
Ranked ladder (mid tiers)
Ranked ladder (high tiers)
Amateur tournaments
Semi-pro
Professional
Prefer not to say
Primary in-game ID or username (platform or game-specific)
Team communication tools you use
Discord
TeamSpeak
Mumble
In-game voice chat
Zoom
Google Meet
Skype
Other
Please Specify:
Are you available to use voice comms during sessions?
Yes
No
If you selected Other for platforms, games, roles, or tools, please specify
Device and connection reliability
Poor
Fair
Good
Very good
Excellent
What are you looking for in a clan?
How will you contribute to the team and community?
Availability for scheduled scrims/events
Never
Rarely
Sometimes
Often
Always
I will follow the clan rules and code of conduct
Strongly disagree
Disagree
Neither
Agree
Strongly agree
If yes or if there is relevant context, briefly explain
Have you ever received a game or platform ban/suspension?
Yes
No
Who referred you? (if applicable)
Links to profiles, stats, clips, or highlights (one per line)
Anything else you would like us to know?
May we contact you using the details provided (e.g., email, Discord)?
Yes
No
Type your full name as your signature
Date signed
Do you consent to the processing and storage of this application for recruitment purposes?
Yes
No
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Paper art illustration featuring gaming elements and a form highlighting gaming clans application process

When to use this form

Use this application when you want to recruit players who fit your game focus, platform, and schedule. It works for new PvP squads, MMO raiding guilds, or co-op groups that need dependable teammates. Collect details on time zone, voice comms, roles, and experience before tryouts, so you waste less time and place people faster. Streamer-led teams can pair this with the Twitch mod application form to screen helpers for chat and in-game events. After you accept someone, you can assign channels and permissions with a Discord role application form to keep your server clean and organized. The result: faster onboarding, fewer mismatches, and a roster you can rely on.

Must Ask Gaming Clans Application Questions

  1. What games do you play, which platform do you use, and what region are you in?

    This aligns applicants with your game's focus and avoids cross-play or server issues. It also helps you place members with similar ping and language for smoother sessions.

  2. What is your weekly availability and time zone?

    Knowing when they play lets you schedule raids and scrims with reliable attendance. It reduces no-shows and helps build rosters for peak hours.

  3. Which roles do you prefer, and what relevant experience or ranks can you share?

    Role clarity speeds team building and sets expectations for tryouts. If your clan is lore-driven, you can collect creative details via the Role play application form.

  4. Do you agree to our code of conduct and voice/Discord requirements?

    Clear rules upfront prevent drama and protect younger members. Confirming voice and Discord use ensures callouts work during raids and scrims.

  5. Have you ever been banned or disciplined in a clan or stream community? If yes, what did you learn?

    This reveals risk factors and whether the applicant takes accountability. If you also run a channel, you can handle edge cases through the Twitch channel ban appeal form.

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