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Graduation Ceremony Invitation Form Template

Streamline Your Graduation Ceremony Invitations for Easy Distribution

Organizing a graduation ceremony can be overwhelming, especially when it comes to sending invitations. This template helps you create stunning graduation ceremony invitations that reflect your celebration perfectly. With features like customizable designs, RSVP tracking, and easy sharing options, you can engage your guests effortlessly. Plus, it's built with WCAG-aligned labels for accessibility, ensuring everyone can RSVP without hassle. Start using this live template today to simplify your planning process.

Use this Template (FREE) Live Preview
Full name
Email address
Mobile phone number
Your relationship to the graduate
Graduate
Parent/Guardian
Family member
Friend/Guest
Faculty/Staff
Prefer not to say
Other
Please Specify:
Will you attend the graduation ceremony?
Yes
No
Which ceremony session do you plan to attend?
Morning ceremony
Afternoon ceremony
Evening ceremony
Not sure yet
Not attending
How many guests (including you) will attend?
0
1
2
3
4
5+
Graduate's full name
Degree or program
Accessibility accommodations needed (select all that apply)
Please describe any accessibility accommodations not listed above
Dietary needs for any reception or refreshments (select all that apply)
I consent to the use of event photos and videos that may include me or my party for event communications and publicity
Yes
No
Additional notes or special requests
How would you like to receive event updates?
Email
Text message (SMS)
Both email and SMS
Do not send updates
{"name":"Full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full name, Email address, Mobile phone number","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration featuring a graduation cap and diploma for a graduation ceremony invitation form template article

When to use this form

Use this form when you need to organize invites for a school or university ceremony. It helps registrars, department coordinators, and student leaders send personalized invites, track RSVPs, and capture guest details in one place. Share it with families to confirm attendance, collect seat counts, accessibility needs, and contact info. To promote related events like receptions or photo sessions, pair it with the Event invitation form. When you must lock headcounts and assign tickets, route confirmed guests to the Convocation attendance confirmation form. Hosting a celebration after the ceremony? Follow up with a Party invitation form. The result: clear RSVPs, accurate seating lists, and a smoother check-in.

Must Ask Graduation Ceremony Invitation Questions

  1. What is the graduate's full name as it should appear on the invitation?

    This ensures names are spelled correctly on printed cards and emails. It avoids last-minute edits and helps you merge data cleanly.

  2. Will you attend the ceremony?

    A clear Yes/No RSVP drives seating, security, and communications. It helps you forecast capacity and avoid overbooking.

  3. How many guests will attend with you?

    Guest totals let you control seat limits and issue the right number of tickets. If you need to verify child eligibility for youth tickets, pair this with the Calculate age form.

  4. Do you or any guest need accessibility accommodations?

    Capturing needs such as wheelchair access, aisle seating, or ASL support lets you plan layouts that work for everyone. It also signals your staff to arrange services before event day.

  5. What is the best email or mobile number for updates and tickets?

    Reliable contact details power reminders, map links, and last-minute updates like weather plans. It also enables sending e-tickets or QR passes without delays.

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