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Convocation Attendance Confirmation Form Template

Streamline Your Convocation Attendance Confirmation Process

Determining how many attendees will be present at your convocation can be a logistical challenge. This template helps schools and universities easily confirm attendance for their ceremony, ensuring accurate headcounts and streamlined event planning. Simplify your process with features like customizable fields, automated responses, and adherence to WCAG standards for accessibility. Say goodbye to confusion and hello to a well-organized event by using the live template today.

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Full name
Student or registration number
Program or department
Email address
Mobile phone number
Will you attend the convocation ceremony?
Yes
No
Undecided
Select your ceremony session
Session 1
Session 2
Session 3
Not sure
Number of guests attending with you
0
1
2
3
4
5+
Not applicable
Preferred name for announcements and program
Phonetic pronunciation of your name
Height for gown sizing (e.g., 5'8" or 173 cm)
Do you need academic attire (gown and cap)?
Yes, I need to rent
No, I have my own
Not applicable
Do you or any guest need accessibility accommodations?
Yes
No
Not sure
Describe any accessibility needs
Select any dietary restrictions to accommodate
Vegetarian
Vegan
Gluten-free
Halal
Kosher
Nut allergy
Dairy-free
None
Other
Please Specify:
Preferred contact method for updates
Email
Phone call
Text message
Any of the above
May we send you event updates and reminders?
Yes
No
Emergency contact name
Emergency contact phone
Do you consent to photo and video recording during the event?
Yes
No
Type your full name as signature
Date
Additional comments or questions
I confirm that the information provided is accurate
True
False
{"name":"Full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Full name, Student or registration number, Program or department","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration depicting a convocation attendance confirmation form for FormCreatorAI article

When to use this form

Use this form when you need a reliable headcount for graduation day. It helps you confirm attendance, capture guest numbers, and prepare tickets, seating, and accommodations. Academic departments, registrars, and event teams save time because you get clear answers in one place. Graduates benefit from smooth check-in and correct name announcements. If you plan to send family invitations, pair it with the Party invitation form. For receptions that use child, adult, or senior pricing, add a Calculate age form to flag age-based tickets. The outcome: you know who has confirmed their attendance, what they need, and how many guests to expect.

Must Ask Convocation Attendance Confirmation Questions

  1. Will you attend the ceremony?

    A direct yes/no provides confirmation of attendance so you can lock seating, tickets, and staffing. Setting a response deadline improves follow-up and reduces last-minute changes.

  2. Your full name as it should appear and be announced (include phonetic spelling)

    This ensures the program, diploma cover, and stage announcement are accurate. It prevents errors and helps the emcee pronounce your name correctly.

  3. Student ID and program/degree

    These fields tie your response to your record and the correct ceremony. They help staff assign the right lineup, check-in station, and gown order.

  4. How many guests will attend? List their names

    Guest counts guide ticket allocation and venue capacity planning. Named guests speed check-in and support security if you issue passes.

  5. Do you have accessibility or dietary needs for the ceremony or reception?

    Collecting accommodations early ensures seating, mobility access, interpreters, and menu planning are ready. If you also need menu selections, add an RSVP With meal choice form to capture preferences.

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