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Hair Color Consultation Form Template

Streamline Your Client's Hair Color Consultation Experience

Finding the right hair color can be overwhelming for your clients. This hair color consultation form helps you gather their preferences and expectations, ensuring they get the results they desire. With this template, you can effortlessly capture client details, streamline appointment scheduling, and enhance communication about their color journey-all while being user-friendly and accessible on any device. Explore the live template to start simplifying your consultations.

Use this Template (FREE) Live Preview
Full name
Email address
Mobile phone number
Preferred way to be contacted
Email
Phone call
Text message
No preference
What hair color result are you hoping to achieve?
How would you describe the change you want?
How much maintenance are you comfortable with between salon visits?
Low maintenance (2-4 visits per year)
Moderate maintenance (every 8-12 weeks)
High maintenance (every 4-6 weeks)
Not sure
Natural hair color level
Describe your current hair color (include tones and where it is light/dark)
Which services or treatments have you had in the last 24 months? Select all that apply.
Date of your most recent color or chemical service
Approximate percentage of gray hair
None
1-25%
26-50%
51-75%
76-100%
Not sure
Hair texture
Straight
Wavy
Curly
Coily
Not sure
Hair length
Short
Medium
Long
Extra long
How often do you heat style with hot tools (blow dryer, flat iron, curling iron)?
Never
Rarely
Sometimes
Often
Always
Have you ever had an allergic reaction to hair color or bleach?
Yes
No
Have you had a patch test with us in the last 6 months?
Yes
No
Not sure
Additional health notes (optional)
Are there any health conditions or medications we should consider for a color service?
Yes
No
Preferred days for an appointment
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Flexible
Preferred time of day
Morning
Afternoon
Evening
Flexible
I understand that hair color results depend on hair history and may require multiple sessions.
Strongly disagree
Disagree
Neither agree nor disagree
Agree
Strongly agree
Type your full name as a signature
Date signed
I confirm the information provided is accurate to the best of my knowledge.
Strongly disagree
Disagree
Neither agree nor disagree
Agree
Strongly agree
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Paper art illustration depicting a hair color consultation form template for FormCreatorAI article

When to use this form

Use this form before any first-time visit, major color change, or corrective service. It helps you collect hair history, goals, allergies, time constraints, and maintenance preferences so you can quote accurately and plan sessions. Salons and independent colorists use it to avoid surprises like hidden box dye, set realistic timelines for blonding, and choose safer formulas for sensitive scalps. For new clients, pair it with the Spa client intake form to capture contact details and general health info in one place. If clients also book lashes the same day, align timing with the Eyelash extension appointment form. The result: a clear plan, informed consent, and a smoother appointment for you and your client.

Must Ask Hair Color Consultation Questions

  1. What is your natural hair color and what color services or box dyes have you used in the last 18 months?

    This reveals underlying pigment and previous chemical history that affect lift, tone, and processing time. It reduces the risk of banding, damage, or unexpected results and helps you price and schedule correctly.

  2. What is your hair texture, density, and current condition (porosity, breakage, dryness)?

    These factors guide product choice, developer strength, and timing to protect the hair. Knowing density and length also ensures you mix enough product and plan the right number of bowls and foils.

  3. What shade are you aiming for, and do you prefer warm, cool, or neutral tones?

    Clear targets and tone preferences help you create a realistic roadmap and manage expectations, especially for big changes. If you also note skin undertones for retail or add-on advice, the Customized skincare routine form can support those notes.

  4. Do you have any allergies, scalp sensitivities, or past reactions to hair color?

    This alerts you to the need for a patch or strand test and to choose low-ammonia or fragrance-free options. It keeps clients safe and reduces liability.

  5. What is your ideal timeline, budget, and maintenance plan (retouch frequency and at-home care)?

    This lets you propose single vs. multi-session plans, set fees, and outline upkeep. Clients understand the commitment up front, which builds trust and reduces reschedules.

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