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HOA Application Form Template

Easily streamline your HOA membership applications

Submitting an HOA application can often be confusing and time-consuming. This HOA Application Form Template is designed to help you simplify the process, ensuring that prospective members have a clear and straightforward way to apply for your community's Homeowners Association. With this template, you can gather vital information, maintain organized records, and expedite the review process, creating seamless communication for both applicants and your board. Plus, it's customizable to meet your unique community needs and compliant with WCAG standards. Try out the live template to get started.

Use this Template (FREE) Live Preview
Full legal name
Email address
Phone number
Current residential address (street, city, state, ZIP)
Planned move-in or closing date
Community or HOA name
Property address within the community (street and unit/lot)
Intended occupancy
Primary residence
Second home
Investment property
Lease/tenant
Total number of occupants
List all occupants and ages (including applicant)
Vehicle details (year, make, model, color, license plate)
Will any vehicles be kept on the property?
Yes
No
Pet details (type, breed, weight, number)
Will there be any pets?
Yes
No
I authorize the HOA or its agent to conduct background and credit screening as permitted by law.
Yes
No
Have you been party to an eviction within the past 7 years?
Yes
No
Prefer not to say
Have you been convicted of a felony within the past 7 years?
Yes
No
Prefer not to say
Do you have or will you obtain required HO-6 or renters insurance?
Have policy
Will obtain before move-in
Do not plan to obtain
I agree to comply with the HOA governing documents, rules, and regulations.
Strongly disagree
Disagree
Neither
Agree
Strongly agree
Emergency contact full name
Emergency contact phone
Landlord, seller, or agent contact (name, phone, email)
Signature
Date signed
I certify that the information provided is true and complete and authorize verification.
True
False
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paper art illustration depicting an HOA application form template for FormCreatorAI

When to use this form

Use this form when your association needs to review a buyer or tenant before move-in, or when a new owner is registering after a sale. Boards and managers get complete details in one place: contact info, occupancy, pets, vehicles, and emergency contacts, so approvals happen fast. It fits condos, gated neighborhoods, and 55+ communities, and it reduces errors that delay closings or leases. If applicants need bylaws, budgets, or minutes, direct them to the HOA Records request form. To set expectations for how concerns are handled after move-in, you can reference the Homeowner complaint form.

Must Ask HOA Application Questions

  1. What property are you applying for, and what is your intended move-in date?

    This ties the application to a specific unit and timeline, so your board can schedule approvals and onboarding. It also helps managers plan access, parking decals, and welcome packets.

  2. Who will live in the home full-time and part-time?

    Listing all occupants (and ages, if your community requires) supports safety, amenity access, and gate permissions. It also reduces back-and-forth later when creating resident directories and emergency plans.

  3. Do you have any pets? Please list type, breed, weight, and number.

    Clear pet details let you confirm eligibility under community rules and collect any fees or registrations. It also helps prevent nuisance issues, which are often reported via the Barking dog complaint form.

  4. What vehicles will you park on-site?

    Make, model, color, and plate numbers ensure proper permits and help enforce parking limits. Knowing about oversized or commercial vehicles avoids last-minute denials.

  5. Do you acknowledge the community rules and payment terms, and consent to screening if required?

    This confirms you will follow covenants and pay assessments on time, supporting a fair, consistent review. Consent for background or credit checks, where allowed, speeds decisions and protects your community.

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