Interview Notes Form Template
Capture essential insights with our structured interview notes template
Taking effective interview notes can be challenging, especially when you're trying to remember key points. This template is designed for interviewers seeking to accurately document candidate responses and evaluate their fit for the role. With clear sections to highlight strengths, weaknesses, and follow-up questions, you'll streamline your evaluation process, improve your interview records, and enhance collaboration with your hiring team. Plus, this WCAG-aligned form ensures accessibility for everyone involved. Explore the live template now and simplify your note-taking!
When to use this form
Use this form during hiring loops to capture structured observations and facts right after each conversation. It helps hiring managers, recruiters, and panelists run back-to-back interviews, campus days, or remote calls without losing context. Log role requirements, examples, quotes, and red flags so your debrief is faster and fairer. Pair it with the Interview schedule form to map who is covering which competencies and avoid overlap. If you have a quick prescreen, attach outcomes from the Phone screening form to keep signal in one place. During evaluation, align your comments with the Interview scorecard form so decisions tie to criteria, not gut feel. The result: a clear record you can compare across candidates and share with stakeholders.
Must Ask Interview Notes Questions
- Which role, level, and interview stage is this, and who was present?
This sets context for your observations and avoids mixing signals across stages. Listing attendees also clarifies who probed which areas.
- Which competencies did you evaluate, and what specific evidence supports your rating?
This pushes you to tie comments to job-related criteria and concrete behaviors. If your team uses structured rubrics, align with the Interview assessment form.
- What standout strengths did the candidate demonstrate, with direct quotes or examples?
Specific wins and quotes make your write-up useful in debriefs. They also help future reviewers recall substance, not vague impressions.
- What concerns or risks did you observe, and how severe are they?
Capturing risks and severity helps the team weigh tradeoffs openly. It reduces hindsight bias by recording context while it is fresh.
- What is your recommendation and confidence level, and what next step should we take?
A clear recommendation turns notes into action and reveals how sure you are. If more signal is needed, send an Online interview questionnaire form to another panelist.
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