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Lost and Found Form Template

Effortlessly track lost items and connect with owners

Missing items can cause frustration and confusion, but with the right lost and found form, you can simplify the process of tracking and reporting these items. This template is perfect for businesses, schools, and organizations looking to manage lost and found reports effectively. It allows you to record item details, track reports, and communicate with item owners seamlessly, reducing time spent on inquiries and improving overall organization. Plus, its user-friendly layout and WCAG-aligned labels ensure accessibility for everyone. Try out the live template and streamline your lost and found process today.

Use this Template (FREE) Live Preview
Full name
Email address
Phone number
Preferred contact method
Email
Phone
Either
Do not contact me
Are you reporting a lost item or a found item?
Lost item
Found item
Item description
Item color
Distinctive identifiers (serial number, markings, contents)
Item category
Date the item was lost or found
Where was the item lost or found? (location name, address, area)
If you found an item, where is it now and who holds it?
Proof of ownership available (select all that apply)
Receipt
Photo of item
Serial or model number
Unique description details
ID or name on item
Not applicable
Other
Please Specify:
What would you like us to do next?
Contact me with updates
I will bring the found item to the designated office
Connect me directly with the other party
Just record this report
May we share your contact details with the other party solely to arrange return?
Yes
No
Additional details or special instructions
I confirm the information provided is accurate to the best of my knowledge
True
False
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Paper art illustration depicting a lost and found form template with vibrant colors and design elements

When to use this form

Use this template when someone misplaces property or your team logs items found on-site. It fits front desks, security, schools, gyms, event venues, and transit areas. You collect clear details, assign a reference number, and create a simple receipt so you can match claims fast. Hotels can route in-room items through the Housekeeping hotel lost and found form to handle guest returns. For ongoing case status and handoffs, pair this with the Incident report tracking form. The result: fewer disputes, faster reunions, and a clean audit trail your team can trust.

Must Ask Lost and Found Questions

  1. What item is it (brand, model, color, serial number)?

    Specific details help you match the right item to the right person. They also reduce false claims and speed up searches.

  2. Where and when was it found or last seen?

    Exact location and time narrow the search to a place, shift, or camera window. This helps staff trace handoffs and confirm the timeline.

  3. Who is reporting, and how can we reach you?

    Name, role, and contact info let your team follow up and arrange pickup or delivery. Clear contacts prevent delays and repeated calls.

  4. Do you have proof of ownership?

    Receipts, photos, serials, or an unlock code verify the claim. This protects your team and keeps the chain of custody solid.

  5. Is theft suspected or were authorities notified?

    If yes, capture the details and note any evidence. You can also log a separate case with the Police incident report form.

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