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Fitness Center Waiver Form Template

Create a tailored waiver for your fitness center today

Not having a waiver can expose your gym to unnecessary risks and liabilities. This template is designed for fitness center owners and managers looking to protect their business while ensuring client safety. With customizable fields, clear language, and compliance with legal standards, this waiver form helps you mitigate risks, streamline the onboarding process, and enhance your gym's reputation. Plus, it's user-friendly and can be adapted to fit various fitness programs. Get started and customize your waiver now.

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Full name
Date of birth
Email address
Mobile phone number
Emergency contact full name
Relationship to you
Emergency contact phone number
If yes, please provide details (including any restrictions).
Do you have any medical conditions, injuries, or physical limitations we should know about?
Yes
No
I acknowledge and accept the inherent risks of physical activity and use of the facility.
Yes
No
I release and hold harmless the fitness center and its staff from liability for injury or illness arising from participation, to the extent permitted by law.
Yes
No
I agree to follow all facility rules, posted policies, and staff instructions.
Yes
No
I authorize the fitness center to obtain emergency medical treatment for me if needed.
Yes
No
I consent to the use of my photo or video taken at the facility for promotional purposes.
Yes
No
Parent/Guardian full name
Relationship to participant
As the parent/guardian, I consent to the minor's participation under the terms above.
Yes
No
Type full legal name as signature
Date signed
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Paper art illustration showcasing a fitness center waiver form for a fitness-related article.

When to use this form

Use this waiver before anyone uses your gym, joins a class, or books personal training. It fits new member sign-ups, day passes, guest visits, corporate trials, and special events like bootcamps or competitions. Have parents sign for minors to confirm consent and responsibility. If your facility includes aquatics, pair this with the Swimming pool waiver release form to cover water-specific risks. For high-intensity classes or tournaments, add an Indemnity waiver form to clarify assumption of risk and hold harmless terms. The outcome: you set clear rules, collect informed consent, and reduce disputes, while keeping contact and safety details on file in a streamlined gym liability waiver.

Must Ask Fitness Center Waiver Questions

  1. Do you acknowledge the inherent risks of exercise and agree to release the facility and its staff from liability?

    This confirms informed consent and clarifies risk, which reduces disputes after an incident. Clear acceptance helps your team apply policies consistently.

  2. Do you have any medical conditions, recent injuries, or allergies we should consider before you participate?

    Knowing risks lets you tailor guidance, suggest alternatives, or require clearance. If you need deeper detail, attach a Medical waiver form to capture history securely.

  3. Who is your emergency contact, and what is their phone number?

    Immediate access to a contact speeds decisions if something goes wrong. It also shows members what information is required to participate safely.

  4. If you are signing for a minor, are you the parent or legal guardian and do you consent to their participation?

    This verifies authority to consent and reduces legal risk. It also confirms the adult accepts rules and supervision requirements.

  5. Have you read and agree to follow all facility rules, equipment instructions, and hygiene practices?

    Agreement up front sets clear behavior standards, from cleaning gear to using spotters. It helps staff enforce safety and keeps the space welcoming for everyone.

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