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Potluck Invitation Form Template

Create the Perfect Potluck Invitation with Ease

Organizing a potluck can be a hassle when it comes to tracking who's bringing what. This potluck invitation form template helps you effortlessly gather food contributions from your guests, ensuring everyone knows what to bring. With this template, you can create an engaging invite, collect RSVPs, reduce food duplication, and streamline event planning-all in one go. Plus, it's designed to be user-friendly and accessible with WCAG-aligned labels, making it easy for everyone to participate. Dive in and customize your potluck invitation with our live template.

Use this Template (FREE) Live Preview
Full name
Email
Phone (optional)
Will you attend the potluck?
Yes
No
Maybe
How many people will attend (including you)?
1 (just me)
2
3
4
5+
Undecided
Please specify any other dietary needs
Dietary restrictions for your party (check all that apply)
Please Specify:
What dish will you bring?
Dish category
Please Specify:
Known allergens or ingredients to note
Please Specify:
Brief description or ingredients list for the table card
Does your dish need to stay hot or cold during the event?
No, served at room temperature
Yes - keep hot
Yes - keep cold
Unsure
Additional notes for the host
Are you willing to help with any of the following?
Setup (30 min before)
Cleanup (30 min after)
Serving during event
Bringing disposable plates/cutlery
Beverage station
No, unable to help
May we contact you with event updates?
Yes
No
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Colorful paper art illustration featuring a potluck invitation form template with food items and decor elements.

When to use this form

Use this template when you need to organize a shared meal without endless email threads. It fits an office lunch, a neighborhood block party, a family reunion, or a team picnic. You will collect headcount, dishes, allergies, arrival times, and setup help in one place. Pair it with the RSVP Form to track yes, no, or maybe and send reminders. If your gathering includes games or a birthday, borrow ideas from the Birthday event registration form - responsive form to capture extra details. The payoff is a balanced menu, fewer duplicates, and a smooth, low-stress day.

Must Ask Potluck Invitation Questions

  1. Will you attend, and how many guests will you bring?

    This gives you a clear headcount for seating, plates, and drinks. It also helps you scale the menu and avoid overbuying.

  2. What dish will you bring and what is the portion size?

    Knowing the dish and size prevents duplicates and empty categories. You can balance mains, sides, and desserts so everyone eats well.

  3. Do you have any dietary restrictions or allergies?

    Allergy and diet info keeps guests safe and reduces last-minute scrambles. You can label dishes and plan a few inclusive options.

  4. What time will you arrive, and can you help with setup or cleanup?

    Arrival windows and volunteer roles keep the event on schedule and covered. For bigger gatherings, the Wedding planning questionnaire form can capture extra logistics.

  5. How should we contact you for updates and day-of changes?

    A preferred phone or email lets you send reminders and quick alerts. Fast updates reduce no-shows and coordinate last-minute needs.

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