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Birthday Party Form Template

Streamline Your Birthday Party Planning Effortlessly

Planning a birthday party can be overwhelming with so many details to manage. This template is designed for event planners, parents, or anyone looking to simplify their party planning process. You'll collect all the necessary information, manage bookings smoothly, customize for any age or theme, and ensure a memorable celebration with ease. Explore the live template to get started today!

Use this Template (FREE) Live Preview
Primary contact full name
Email address
Phone number
Preferred contact method
Email
Phone call
Text message
Best time to reach you
Morning (8am-12pm)
Afternoon (12pm-5pm)
Evening (5pm-8pm)
Anytime
Name of the birthday person
Age they will be turning on the party date
Gender identity
Woman
Man
Non-binary
Prefer to self-describe
Prefer not to say
If self-describe, please specify (optional)
Estimated number of guests
1-10
11-15
16-20
21-30
31-40
41+
Not sure yet
Party theme or interests
Guest age groups (select all that apply)
Under 5
6-8
9-12
13-17
Adults
Mixed ages
Preferred party date
Preferred start time
Estimated duration
1 hour
1.5 hours
2 hours
3 hours
Not sure
Location preference
Our venue
Your location (offsite)
Virtual/online
Not decided
If offsite, provide address and any access details
Package preference
Basic
Standard
Deluxe
Custom / Not sure yet
Approximate budget range
Under $200
$200-$399
$400-$699
$700-$999
$1000+
Prefer not to say
Activities you would like (select all that apply)
Please Specify:
If you selected Other activities, please specify
Add-ons (select all that apply)
Balloon decor
Themed decorations
Party favors
Photographer
Themed invitations
Gift bags
None
Who will provide food and beverages?
We will provide
You will provide
Combination
Not sure yet
Cake plan
We will bring a cake
Please provide a cake
Not planning a cake
Not sure yet
Tableware needs
Plates/cutlery/napkins needed
Not needed
Not sure
Specific allergy details or notes
Dietary preferences or restrictions (select all that apply)
Vegetarian
Vegan
Gluten-free
Nut-free
Dairy-free
Halal
Kosher
None of the above
Other
Please Specify:
Early access for setup requested
Not needed
15 minutes early
30 minutes early
45 minutes early
60 minutes early
Parking/loading or entry instructions
Accessibility needs or accommodations
Special requests or additional information
How did you hear about us?
Friend or family
Returning customer
Social media
Search engine
Flyer or signage
Event listing
Other
Please Specify:
Receive occasional updates and party offers?
Yes
No
Photo and video consent during the event
Yes
No
Decide later
I am 18 or older and authorized to make this booking
Yes
No
Typed signature (enter your full legal name)
Signature date
I have read and accept the booking policies and cancellation terms
Yes
No
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Colorful paper art illustration showcasing birthday party elements for article on Birthday Party Form Template FormCreatorAI

When to use this form

Use this template when you need quick RSVPs and clear details for a home party, kids bash, office celebration, or a surprise event. You can collect headcount, time preferences, allergies, and activity interest so you book the right space, order food, and set a schedule. If you want guests to bring food, link your form to the Thanksgiving potluck invitation form to coordinate dishes and avoid duplicates. For gift ideas or a simple wish list, you can reuse the Wedding gifts registry form to gather preferences from friends and family. With everything in one place, you spend less time chasing texts and more time planning decorations, games, and the cake.

Must Ask Birthday Party Questions

  1. What is your full name and best contact information?

    This lets you send confirmations, updates, or last-minute changes without confusion. It also helps you match RSVPs to guests at check-in.

  2. How many people will attend with you?

    A precise headcount helps you set capacity, order the right amount of food, and prepare enough seating and favors. It also flags how many kids versus adults to plan for.

  3. Do you have any dietary restrictions or allergies?

    Knowing this upfront keeps guests safe and guides your menu and bakery choices. It prevents waste and reduces last-minute menu changes.

  4. What is the guest of honor's age and birth date?

    Age shapes the theme, activities, and messaging for milestones. To confirm age from a date, you can use the Calculate age form.

  5. Would you like to bring a dish or help with setup?

    This identifies volunteers and balances contributions like snacks, drinks, and decorations. It reduces your workload and ensures nothing essential is missed.

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