Wedding DJ Planning Form Template
Streamline your wedding DJ planning with this comprehensive template
Planning the music for a wedding can be overwhelming, especially when it comes to gathering specific details from your clients. This Wedding DJ Planning Form Template helps you easily capture essential information, ensuring both you and your clients have a clear vision for their special day. With sections for ceremony music, cocktail hour tunes, dinner playlists, and dance party songs, you'll create a personalized wedding soundtrack that resonates. Enjoy improved communication, time-saving organization, and a smoother event planning process. Feel free to explore the live template!
When to use this form
Use this after you book your DJ and before you finalize your timeline. It helps you, your planner, and your DJ capture ceremony cues, reception flow, name pronunciations, and must-play lists in one place. Rely on it for a backyard celebration, a ballroom reception, or a two-location day with separate sound systems. It also covers equipment needs, load-in details, and backup plans, so nothing is left to chance. To keep introductions and name spellings consistent, pair it with the Wedding invitation form. The result: a clear run of show, fewer day-of questions, and a dance floor that stays full.
Must Ask Wedding DJ Planning Questions
- What are your must-play and do-not-play songs?
This sets your music boundaries and gives the DJ a clear target for vibe and era. It prevents awkward tracks and ensures key songs are ready in the right versions and lengths.
- How should we pronounce names for intros and announcements?
Correct pronunciations make entrances, toasts, and special dances feel smooth and respectful. Add phonetic spellings so the MC reads them confidently.
- Which moments need music, and what cues trigger each track?
Listing the processional, first dance, parent dances, cake cutting, bouquet toss, and last song helps map a reliable timeline. Clear cues avoid dead air and missed hits.
- What is your venue timeline, load-in plan, and power access?
This aligns sound check and booth placement with the venue schedule and avoids setup delays. If the venue shares details, attach your Banquet event order form so timing and room layout match.
- Who is the day-of point of contact, and how should we handle song requests?
A single contact keeps decisions fast and reduces interruptions. Your rules for guest requests and volume limits help the DJ protect your dance floor and preferences.
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