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Wedding Planning Questionnaire Form Template

Streamline Your Wedding Planning with Our Questionnaire

Planning a wedding can feel overwhelming, especially with so many details to coordinate. This wedding planning questionnaire template helps couples organize their thoughts and communicate essential preferences to their planners. By using this template, you can clarify your vision, identify budget priorities, and capture guest lists, all while ensuring you're on the same page with your partner. Plus, it's designed with WCAG-aligned labels for accessibility. Start simplifying your wedding preparation with our intuitive questionnaire.

Use this Template (FREE) Live Preview
Partner 1 full name
Partner 2 full name
Primary email
Primary phone
City and state/province
Preferred contact method
Email
Phone call
Text message
Any of the above
Target wedding date
Are your dates flexible?
Yes
No
Estimated guest count
Desired location or region
Will the ceremony and reception be at the same location?
Yes
No
Not sure
Top priorities for your wedding (select up to three)
Please Specify:
Overall vibe or style you envision
Formality level
Black tie
Formal
Semi-formal
Casual
Undecided
Preferred color palette or themes
Must-have moments or elements
Ceremony type
Religious
Civil
Spiritual
Interfaith
Secular
Not sure
Estimated number in the wedding party
Accessibility or dietary needs we should plan for
Will you have a wedding party?
Yes
No
Not sure
Ceremony venue (if known)
Reception venue (if known)
Reception format
Plated meal
Buffet
Family-style
Cocktail reception
Brunch reception
Dessert reception
Not sure
Alcohol service preference
Full bar
Beer and wine
Signature cocktails only
No alcohol
Not sure
Do you plan to do a first look?
Yes
No
Not sure
Estimated total budget (currency and amount)
Budget flexibility
Fixed (cannot exceed)
Some flexibility (+/- 10%)
Flexible (+/- 20% or more)
Not sure yet
Which vendors are already booked?
Please Specify:
Which vendors would you like help sourcing?
Please Specify:
Preferred photography style(s)
Editorial
Documentary/Photojournalistic
Traditional/Posed
Fine art
Dark and moody
Light and airy
Vibrant/Colorful
Not sure
Do you need assistance with permits or event insurance?
Yes
No
Not sure
Desired planning service level
Full planning
Partial planning
Month-of coordination
Day-of coordination
Not sure
Expected ceremony length
15-20 minutes
20-30 minutes
30-45 minutes
45+ minutes
Not sure
Will you have a rehearsal?
Yes
No
Not sure
Preferred ceremony language(s)
Will you provide guest transportation?
Yes
No
Not sure
May we contact you about your inquiry?
Yes
No
How did you hear about us?
Referral from friend/family
Referral from vendor
Social media
Search engine
Our website
Wedding directory/blog
Bridal show/event
Other
Please Specify:
When would you like to start planning?
Immediately
Within 1 month
1-3 months
3-6 months
6+ months
Not sure
Anything else we should know?
Typed signature (full name)
Signature date
Preferred meeting format
In person
Video call
Phone call
Either in person or virtual
{"name":"Partner 1 full name", "url":"https://www.quiz-maker.com/QPREVIEW","txt":"Partner 1 full name, Partner 2 full name, Primary email","img":"https://www.quiz-maker.com/3012/images/ogquiz.png"}
Paper art illustration representing a wedding planning questionnaire form with floral accents and a light background

When to use this form

Use this questionnaire before your kickoff call or right after an inquiry to gather the basics fast. It works for planners, coordinators, and couples managing full-service, partial, or day-of support. Use it when comparing venues, planning a destination weekend, or handing off details to your team. Share it with both partners and key family members to capture preferences, budget, guest count, and non-negotiables. You can also pair it with the Wedding gift registry form to track gifts and requests. The result is fewer back-and-forth emails, faster decisions, and a plan everyone agrees on.

Must Ask Wedding Planning Questionnaire Questions

  1. What are your preferred wedding date, time, and venue (top three options)?

    This sets availability and drives your planning timeline. When you finalize, send an event confirmation with the Event confirmation form so vendors and VIPs have the details.

  2. What is your total budget, and which areas are your top priorities?

    Clear numbers and priorities prevent scope creep. It helps you allocate funds to what matters most and say no to low-impact extras.

  3. How many guests are you inviting, and who are the VIPs you must seat or honor?

    Guest count affects venue capacity, catering, rentals, and transportation. Listing VIPs ensures seating, timelines, and photo lists respect family dynamics.

  4. What style, colors, and cultural or religious elements should guide the ceremony and reception?

    This shapes design, attire, music, and vendor choices. It also flags traditions or restrictions your team must plan around.

  5. What entertainment do you want (DJ, band, live performers), and do you need help booking talent?

    Knowing the vibe, volume limits, and special songs lets you source the right pros. If you need outreach, you can capture details with the Music artist booking form to streamline quotes.

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