Pre Delivery Inspection Form Template
Ensure Your Vehicle is Ready for Delivery
Feeling uncertain about the condition of your vehicle before delivery can be stressful. This pre delivery inspection form template helps you verify that every aspect of your new car meets your expectations. By using this checklist, you can ensure thorough inspections, prevent potential issues, and enhance your purchasing confidence, all while customizing the form to suit your specific needs. Get started with our template to streamline your inspection process!
When to use this form
Use this form before you hand over any vehicle, whether it is a new unit at a dealership, a certified used car, or a fleet addition. Sales or delivery leads can confirm VIN, mileage, options, and paperwork, while technicians record safety checks, fluid levels, and a short road test. For commercial units, pair your process with the Truck inspection checklist form, and for box bodies or liftgates, add the Box truck inspection form. After handoff, keep vehicles road-ready with the Daily vehicle inspection form. If a fault is found pre-handover, escalate diagnostics using the Mechanical inspection report form. The outcome: fewer callbacks, clean records, and confident customer sign-off.
Must Ask Pre Delivery Inspection Questions
- Have you verified the VIN and odometer reading against the sale documents?
This prevents delivering the wrong unit and avoids title or warranty disputes. It also sets a clear mileage baseline for future service and trade-in value.
- Do all warning lights stay off after start-up and a short road test?
Active lights point to unresolved faults that can trigger immediate returns. If issues appear, switch to the Mechanical inspection report form to document diagnostics and repairs.
- Are fluid levels, battery health, and tire pressures within specification?
These quick checks prevent first-week breakdowns and roadside calls. Recording actual readings builds trust and shows a thorough pre-handover process.
- Are required accessories and options present and functional (keys, fobs, spare, tools, mats, charging cable)?
Missing items create customer friction and unplanned costs. Verifying and documenting each item ensures the vehicle matches the bill of sale.
- Have you documented exterior and interior condition with photos and obtained customer sign-off?
Photo evidence and signatures reduce damage disputes and protect your team. It also creates a clear starting point for future maintenance or trade-ins.
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