Vehicle Maintenance Checklist Form Template
Streamline Your Vehicle Maintenance with an Easy-to-Use Checklist
Tracking vehicle maintenance can be overwhelming, but a handy checklist can simplify the process. This template is designed for automotive service providers and vehicle owners who want to ensure their vehicles remain in peak condition. With this vehicle maintenance checklist, you can easily schedule services, track repairs, and document important inspections, ensuring nothing gets overlooked. Say goodbye to missed oil changes and tire rotations and embrace better vehicle health and longevity. Try out the live template to get started!
When to use this form
Use this form when you need a fast, consistent way to check road readiness across cars, vans, and trucks. Fleet managers can schedule weekly checks and capture odometer readings, fluids, tires, and safety items, then assign work orders before small issues grow. Drivers can run a quick pre- or post-trip pass alongside the Driver pre post trip inspection form to document defects with photos. Service leads can verify repairs and sign off before handing keys to customers or releasing units for routes, similar to a Pre delivery inspection form. It also fits seasonal checks (winterization or summer heat), warranty compliance, and resale prep. The outcome: fewer breakdowns, better uptime, and clear records for audits.
Must Ask Vehicle Maintenance Checklist Questions
- What is the current odometer reading and, if available, engine hours?
This anchors your preventive maintenance schedule and helps plan oil changes and inspections. It also validates mileage for warranty claims and job costing.
- When was the last service performed, and what work was completed?
This prevents duplicate work and highlights any overdue follow-ups. It confirms critical items like brakes, belts, or filters were actually replaced.
- Are any dashboard warning lights on? List the lights and any codes.
Warning indicators flag issues before they become breakdowns. Capturing codes speeds diagnosis and parts ordering.
- What is the status of key fluids (engine oil, coolant, brake, transmission, power steering, washer)?
Low or dirty fluids cause overheating and premature wear. Pair this with the Daily truck inventory checklist form to keep top-up supplies on hand.
- What is the condition of tires (pressure, tread depth, and visible damage)?
Proper inflation and tread improve handling, fuel economy, and stopping distance. Early notes on uneven wear point to alignment or suspension issues.
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